Regional Executive Support Specialist

hace 2 semanas

San Luis Potosí, San Luis Potosí, México ZF Group A tiempo completo

Key Responsibilities:

Administrative Assistance: Oversee the RVP's schedule, including organizing meetings, travel logistics, and appointments. Prepare and refine correspondence, reports, presentations, and various documents, occasionally translating between Spanish and English. Manage incoming communications and ensure prompt responses on behalf of the RVP. Generate and coordinate multiple reports for the RVP and team on significant topics. Meeting Management: Plan and facilitate meetings, which includes drafting agendas, documenting minutes, and tracking follow-up actions. Maintain confidentiality and manage sensitive information with utmost care. Organize conference calls and video meetings, ensuring all technical aspects are addressed. Provide constructive feedback as necessary. Project Coordination: Support the planning and execution of regional projects and initiatives. Monitor the progress of key projects and relay updates to the RVP and VP team. Collaborate with other regional executive assistants. Conduct research and compile data to aid in decision-making processes. Communication Facilitation: Act as the main point of contact between the RVP, VP team, and other internal and external stakeholders. Ensure a smooth flow of communication with the regional office and across various departments/functions. Travel and Event Coordination: Organize travel arrangements, including booking flights, accommodations, and transportation. Plan and execute regional events, conferences, and meetings, ensuring all logistical details are meticulously managed. Oversee the creation and submission of expense reports, ensuring timely reimbursements. Assist in pre-auditing expense report receipts before submission to local controllers. Support for RVP Team: Provide administrative assistance to the RVP's direct reports and functional directors, as needed. Aid in the onboarding process for new team members in collaboration with HR. Help organize team-building activities, both remote and in-person. Foster collaboration and communication among the RVP's staff.

Your Profile as a Senior Regional VP Assistant:

Bachelor's degree in business administration, communications, or a related field is preferred. At least 5 years of experience in an executive assistant role, ideally supporting senior executives. Outstanding organizational and time-management abilities. Proficient written and verbal communication skills in both English and Spanish. Strong command of Microsoft Office Suite and other relevant software. Capability to handle sensitive and confidential information with discretion. Excellent problem-solving skills and the ability to anticipate needs. Professional demeanor with the ability to engage with all organizational levels.

Essential Competencies:

Attention to Detail: Thorough and meticulous in task completion. Proactivity: Takes initiative and anticipates the needs of the RVP and team. Adaptability: Flexible and capable of managing shifting priorities. Collaboration: Works effectively with others and promotes a team-oriented atmosphere. Communication: Clear and effective communicator with strong interpersonal skills. Trustworthy for remote service delivery:

Why Choose ZF? Our Offer:

Full-time position with occasional overtime required. Hybrid work arrangement. Benefits exceeding legal requirements.

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