Executive Regional Vice President Assistant
hace 2 meses
We are seeking a highly skilled and experienced Executive Regional Vice President Assistant to join our team at ZF Group. As a key member of our regional office, you will provide administrative support to our Regional Vice President and their team, ensuring seamless day-to-day operations and strategic initiatives.
Key Responsibilities- Administrative Support
- Manage the RVP's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications and ensure timely responses on behalf of the RVP.
- Coordinate and create reports for the RVP and staff on key topics.
- Meeting Coordination
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage confidential and sensitive information with discretion.
- Arrange conference calls and video meetings, ensuring all technical aspects are addressed.
- Project Management
- Assist in planning and executing regional projects and initiatives.
- Track progress on key projects and provide updates to the RVP and VP staff.
- Connect with other regional Executive Assistants.
- Conduct research and compile data to support decision-making processes.
- Communication Liaison
- Serve as the primary point of contact between the RVP, VP staff, and other internal and external stakeholders.
- Ensure effective communication flow with the regional office and other departments/functions.
- Travel and Event Planning
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Plan and organize regional events, conferences, and meetings, ensuring all logistical details are managed.
- Coordinate expense reports creation and submission, and ensure timely reimbursement.
- Support RVP Staff
- Provide administrative support to the RVP's direct reports and functional directors and their teams as needed.
- Assist with onboarding new staff members in coordination with HR.
- Help organize team-building activities, both remote and on-site.
- Facilitate collaboration and communication among RVP staff.
- Education
- Bachelor's degree in business administration, communications, or a related field preferred.
- Experience
- Minimum 5 years of experience in an executive assistant role, preferably supporting senior executives.
- Skills
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills in English and Spanish.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to manage sensitive and confidential information with discretion.
- Strong problem-solving skills and ability to anticipate needs.
- Professional demeanor and ability to interact with all levels of the organization.
- Competencies
- Attention to Detail
- Meticulous and thorough in completing tasks.
- Proactivity
- Takes initiatives and anticipates the needs of the RVP and staff.
- Adaptability
- Flexible and able to handle changing priorities.
- Collaboration
- Works well with others and fosters a team-oriented environment.
- Communication
- Clear and effective communicator with excellent interpersonal skills.
- Trustworthiness
- Ability to give service remotely.
- Full-time Position
- Occasional overtime required.
- Hybrid Scheme
- Benefits over the law.
- Attention to Detail
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