Executive Regional Vice President Assistant

hace 2 meses


San Luis Potosí, San Luis Potosí, México ZF Group A tiempo completo
Job Summary

We are seeking a highly skilled and experienced Executive Regional Vice President Assistant to join our team at ZF Group. As a key member of our regional office, you will provide administrative support to our Regional Vice President and their team, ensuring seamless day-to-day operations and strategic initiatives.

Key Responsibilities
  • Administrative Support
    • Manage the RVP's calendar, including scheduling meetings, appointments, and travel arrangements.
    • Prepare and edit correspondence, reports, presentations, and other documents.
    • Handle incoming communications and ensure timely responses on behalf of the RVP.
    • Coordinate and create reports for the RVP and staff on key topics.
  • Meeting Coordination
    • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
    • Manage confidential and sensitive information with discretion.
    • Arrange conference calls and video meetings, ensuring all technical aspects are addressed.
  • Project Management
    • Assist in planning and executing regional projects and initiatives.
    • Track progress on key projects and provide updates to the RVP and VP staff.
    • Connect with other regional Executive Assistants.
    • Conduct research and compile data to support decision-making processes.
  • Communication Liaison
    • Serve as the primary point of contact between the RVP, VP staff, and other internal and external stakeholders.
    • Ensure effective communication flow with the regional office and other departments/functions.
  • Travel and Event Planning
    • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
    • Plan and organize regional events, conferences, and meetings, ensuring all logistical details are managed.
    • Coordinate expense reports creation and submission, and ensure timely reimbursement.
  • Support RVP Staff
    • Provide administrative support to the RVP's direct reports and functional directors and their teams as needed.
    • Assist with onboarding new staff members in coordination with HR.
    • Help organize team-building activities, both remote and on-site.
    • Facilitate collaboration and communication among RVP staff.
Requirements
  • Education
    • Bachelor's degree in business administration, communications, or a related field preferred.
  • Experience
    • Minimum 5 years of experience in an executive assistant role, preferably supporting senior executives.
  • Skills
    • Exceptional organizational and time-management skills.
    • Strong written and verbal communication skills in English and Spanish.
    • Proficiency in Microsoft Office Suite and other relevant software.
    • Ability to manage sensitive and confidential information with discretion.
    • Strong problem-solving skills and ability to anticipate needs.
    • Professional demeanor and ability to interact with all levels of the organization.
  • Competencies
    • Attention to Detail
      • Meticulous and thorough in completing tasks.
    • Proactivity
      • Takes initiatives and anticipates the needs of the RVP and staff.
    • Adaptability
      • Flexible and able to handle changing priorities.
    • Collaboration
      • Works well with others and fosters a team-oriented environment.
    • Communication
      • Clear and effective communicator with excellent interpersonal skills.
    • Trustworthiness
      • Ability to give service remotely.
    Why Choose ZF Group?
    • Full-time Position
      • Occasional overtime required.
    • Hybrid Scheme
      • Benefits over the law.


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