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Executive Assistant, Renewals Support

hace 2 meses

Ciudad de México, Ciudad de México Okta, Inc. A tiempo completo

About the Role

Okta, Inc. is seeking an experienced Executive Assistant to support the VP of Global Renewals and the VP of Global Services. As an Executive Assistant, you will play a crucial role in the business's success, providing administrative, logistical, and project-related support to these senior leaders.

Key Responsibilities

  • Provide administrative support to two VP-level executives, including time management, travel, expenses, and meeting management.
  • Anticipate the executives' needs and proactively assemble the appropriate people and resources to solve problems.
  • Manage daily, weekly, and monthly calendars to maximize time effectiveness and prevent conflicts.
  • Support the preparation and execution of meetings, including presentation preparation and spreadsheet management.
  • Build and maintain relationships with customers, team members, and contacts.
  • Manage contacts for executive partners, understanding their priorities and tracking communication needs.
  • Coordinate All Hands meetings, including collecting topics, confirming agendas, building slides, and managing logistics.
  • Lead and execute on various team events, socials, and offsite meetings.
  • Field incoming requests and exercise discretion with confidential information.
  • Own and manage the rhythm of the business in partnership with the leadership team, ensuring meeting agendas align with business priorities.
  • Work cross-functionally to ensure efficient and clear communication between teams.
  • Meet deadlines by maintaining an organized approach and prioritizing multiple work activities in a fast-paced environment.
  • Collaborate with cross-functional Administrative & Executive Assistants and provide backup for vacation or illness.

Requirements and Qualifications

  • A minimum of 5+ years of experience as an Executive Assistant supporting multiple remote leaders.
  • Excellent time management skills and attention to detail.
  • Experience with building presentations in Google Slides.
  • Flexibility working independently or partnering with various teams, with the ability to travel as needed (up to 10%).
  • Proven ability to interact with senior team members, vendors, and leaders.
  • Ability to be flexible in response to changing priorities and needs.
  • Experience with productivity and collaboration tools such as Google Workspace, Slack, and Zoom.
  • Ability to work on multiple projects, lead priorities, and accurately set expectations.
  • Strong communication, planning, organizational, and analytical skills.
  • Excellent verbal and written communication skills.

What You'll Need to Be Successful

  • Adaptable – demonstrated flexibility in the face of change.
  • Organized – good time, space, and task management skills.
  • Proactive – ability to foresee problems and prevent them by taking action.

About Okta, Inc.

Okta, Inc. is a leading provider of identity and access management solutions. We empower organizations to securely use any technology, anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world.

What You Can Look Forward to as an Okta Employee

  • Amazing Benefits
  • Making Social Impact
  • Fostering Diversity, Equity, Inclusion, and Belonging at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology, and benefits to empower our employees to work productively in a setting that best suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work, enabling all employees to be their most creative and successful versions of themselves, regardless of where they live.