Office Administrator and Financial Coordinator

hace 2 meses


Ciudad de México, Ciudad de México Sequoia Connect A tiempo completo

Company Overview: Sequoia Connect is a leading provider of IT Services and technical recruiting solutions for global enterprises. We are seeking a dedicated Administrative Assistant to support our expanding operations.

Role Overview: The Management Operations Team is in search of a Bilingual Administrative Assistant who will play a pivotal role in enhancing our operational efficiency and supporting our teams.

Key Responsibilities:

  • Generate and manage customer invoices, credit memos, and timely statements.
  • Accurately post client payments and maintain the customer deposit register.
  • Foster relationships with clients' finance teams to ensure seamless communication.
  • Monitor client accounts and maintain a comprehensive collection log.
  • Address customer inquiries regarding billing and service issues.
  • Conduct daily collection calls and follow-up emails.
  • Collaborate closely with Accounting Managers to uphold accuracy in billing and collections.
  • Prepare and present weekly reports on accounts receivable status to management.
  • Lead discussions with the Sales Team regarding delinquent accounts to facilitate payment collection.
  • Inform management about accounts requiring write-off due to bad debt.
  • Oversee payroll-related payments and manage incidences of personal and IMSS.
  • Perform general office tasks including copying, faxing, filing, and correspondence management.
  • Identify and report any issues related to facilities, staff, or clients.
  • Handle accounts receivable and payable for multiple entities.
  • Assist in preparing bank reconciliations supporting financial statements.
  • Manage accounts payable transactions, including expense reimbursements and vendor payments.
  • Input vendor invoices into accounting software accurately.
  • Execute physical and electronic filing duties as per established protocols.
  • Support office staff with various assigned tasks.
  • Undertake additional responsibilities as directed by management.

Qualifications:

  • Bachelor's degree in Accounting or a related field.
  • A minimum of 6 months of relevant experience.
  • Exceptional organizational skills with the ability to prioritize tasks effectively.
  • Strong interpersonal skills to engage with personnel at all levels.
  • Ability to work independently in a dynamic environment.
  • High level of responsibility and integrity.
  • Detail-oriented with a focus on improving operational efficiency.
  • Proficient in Excel and G-Suite applications including Docs, Sheets, and Gmail.
  • Strong clerical, problem-solving, and communication skills.
  • Ability to collaborate effectively within a team.
  • Friendly demeanor with strong written and verbal communication skills in English and Spanish.

Work Environment:

  • Remote work flexibility with one day in the office per week.
  • Competitive base salary with performance-based bonuses.

Language Requirements:

  • Advanced proficiency in English.
  • Native proficiency in Spanish.

Note: This position offers work-from-home flexibility.



  • Ciudad de México, Ciudad de México Sequoia Connect A tiempo completo

    Company Overview: Sequoia Connect is a leading provider of IT Services and technical recruiting solutions for global enterprises. We are seeking a dedicated Administrative Assistant to support our ongoing expansion.Role Overview: The Management Operations Team is in search of a Bilingual Administrative Assistant to enhance our operational efficiency and...

  • Office Coordinator

    hace 2 meses


    Ciudad de México, Ciudad de México Global Excel Management Inc A tiempo completo

    {"Job Title: Office CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Global Excel Management Inc. As an Office Coordinator, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our office environment. Key...


  • Ciudad de México, Ciudad de México Diageo A tiempo completo

    Job Title: Financial Accounting and Control CoordinatorJob Summary:We are seeking a highly skilled Financial Accounting and Control Coordinator to join our team at Diageo. As a key member of our finance team, you will be responsible for ensuring the accuracy and timeliness of financial information, as well as coordinating the submission of reports and...

  • Mexico Associate

    hace 1 semana


    Ciudad de México, Ciudad de México TC Energy A tiempo completo

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team in Mexico. As an Office Administrator, you will be responsible for managing employee requests, processing invoices, and coordinating travel arrangements.Key ResponsibilitiesManage employee requests, including status changes, new hires, and personnel...


  • Ciudad de México, Ciudad de México SGI Global, LLC A tiempo completo

    Job Title: IT and Facilities CoordinatorSGI Global LLC is seeking a highly skilled IT and Facilities Coordinator to join our team.Responsibilities:Control office access and coordinate staff badges with the property administrator.Configure and assign internet, telephone, and essential services in the office.Identify needed equipment and supplies for staff and...

  • Mexico Associate

    hace 2 semanas


    Ciudad de México, Ciudad de México TC Energy A tiempo completo

    About the RoleWe are seeking an experienced Office Administrator to join our team in Mexico. As an Office Administrator, you will be responsible for managing employee requests, processing invoices, and coordinating travel arrangements.Key ResponsibilitiesManage employee requests, including status changes, new hires, and personnel changes.Process invoices,...

  • Office Coordinator

    hace 2 semanas


    Ciudad de México, Ciudad de México Global Excel Management Inc A tiempo completo

    Job Title: Office CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Global Excel Management Inc. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our office environment.Key...

  • Office Coordinator

    hace 4 semanas


    Ciudad de México, Ciudad de México Global Excel Management Inc A tiempo completo

    Job SummaryGlobal Excel Management Inc is seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our office operations, ensuring a smooth and efficient work environment.Key ResponsibilitiesManage the daily administrative operations of the...

  • Financial Coordinator

    hace 3 semanas


    Ciudad de México, Ciudad de México Freudenberg Group A tiempo completo

    Job Title: Financial CoordinatorWe are seeking a highly skilled Financial Coordinator to join our team at the Freudenberg Group. As a key member of our finance department, you will be responsible for coordinating the projection of accounts payable payments, ensuring compliance with tax requirements, and performing invoice vouching.Key...


  • Ciudad de México, Ciudad de México Safran A tiempo completo

    Job Title: Administrative and Financial ManagerJob Summary:We are seeking an experienced Administrative and Financial Manager to join our team at Safran Mexico. The successful candidate will be responsible for providing administrative support to the leadership team, managing financial reports, and ensuring compliance with Safran Group's internal regulations...

  • Office Administrator

    hace 3 días


    Ciudad de México, Ciudad de México Global Excel Management Inc A tiempo completo

    {"Job Title: Office Coordinator"}Job Summary:This is a critical role that combines administrative and operational support to ensure the smooth day-to-day operations of our fast-paced office environment. The successful candidate will be a highly organized and adaptable individual with excellent communication and interpersonal skills.Key...

  • Office Coordinator

    hace 1 mes


    Ciudad de México, Ciudad de México Global Excel Management Inc A tiempo completo

    Job Title: Office CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Global Excel Management Inc. The successful candidate will be responsible for providing administrative support to our Mexico office, ensuring the smooth operation of daily administrative tasks, and maintaining a safe and...


  • Ciudad de México, Ciudad de México Global Excel Management Inc A tiempo completo

    Job Overview Role Purpose and Overview The Office Coordinator plays a vital role in ensuring the smooth operation of daily administrative tasks and travel arrangements within a dynamic office setting. This position requires effective interaction with a diverse range of individuals, both in-person and remotely, while providing essential...


  • Ciudad de México, Ciudad de México SGI Global, LLC A tiempo completo

    SGI Global LLC is seeking a highly skilled IT and Facilities Coordinator to join their team.Key Qualifications:Mexican citizenship.Spanish FSI level 4/4.English FSI level 3/3.At least a Bachelor's degree in information technology, facilities management, or a related field.Two years of experience in a similar position, supporting staffing contracts.Working...


  • Ciudad de México, Ciudad de México Deliverect A tiempo completo

    Deliverect: Revolutionizing Financial OperationsAt Deliverect, we're on a mission to empower businesses with cutting-edge financial solutions. As a Junior Financial Operations Coordinator, you'll play a pivotal role in streamlining our financial processes, ensuring seamless customer experiences, and driving growth.Key Responsibilities:Update and correct...


  • Ciudad de México, Ciudad de México Deliverect A tiempo completo

    Deliverect: Revolutionizing Financial OperationsAt Deliverect, we're on a mission to empower businesses with cutting-edge financial solutions. As a Junior Financial Operations Coordinator, you'll play a pivotal role in streamlining our financial processes, ensuring seamless operations, and driving growth.Key Responsibilities:Update and correct billing...


  • Ciudad de México, Ciudad de México Hotelbeds A tiempo completo

    Job Title: Procurement Operations Office CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Procurement Operations Office Coordinator to join our team. The successful candidate will be responsible for coordinating administrative duties, office procedures, and supplies, as well as ensuring the smooth running of the office.Key...


  • Ciudad de México, Ciudad de México Global Excel Management Inc A tiempo completo

    Job Overview Role Purpose and Overview The Office Coordinator plays a crucial role in ensuring the smooth operation of daily administrative tasks and travel arrangements within a dynamic office setting. This position requires effective interaction with a diverse range of individuals, both in-person and remotely, while fulfilling administrative...


  • Ciudad de México, Ciudad de México CEI Fleet Collision and Safety A tiempo completo

    Job Title: Financial Planning and Analysis ManagerJoin CEI Fleet Collision and Safety as a Financial Planning and Analysis Manager and take on a challenging role that requires strong analytical and leadership skills. As a key member of our team, you will be responsible for overseeing the financial planning, budgeting, forecasting, and analysis activities for...


  • Ciudad de México, Ciudad de México Capgemini A tiempo completo

    **Job Summary**We are seeking a highly skilled Linux Server Administrator and ESXi Host Administrator to join our team at Capgemini. As a key member of our IT department, you will be responsible for the installation, configuration, and maintenance of Linux server operating systems, as well as the administration of ESX/ESXi virtualization platforms.Key...