Life Science Team Coordinator
hace 1 semana
Job Summary
Festo Pneumatic, S. A. is seeking a highly skilled and organized Life Science Team Assistant to support the LS Sales / R&D teams with various administrative tasks. The ideal candidate will have excellent communication and interpersonal skills, as well as the ability to handle multiple tasks simultaneously.
Key Responsibilities
- Support the LS Sales / R&D teams with organizing interviews, large meetings, trade fairs, and workshops.
- Set agendas, select and schedule hotel rooms, manage bookings, and ensure participant reservations.
- Suggest travel arrangements and make travel arrangements for the group as needed.
- Manage EBP, purchase, and shipping requisitions for Sales and R&D teams based on input from team.
- Enter items into EBP and purchase, assist colleagues in finding vendors for components, and fill out and get Single Source Forms signed.
- Consistently follow up with purchasing in Mason to ensure prompt delivery of orders.
- Order all required Festo components through SAP.
- Arrange shipping through UPS, prepare all documentation for exports with Trade Compliance, and work with colleagues in the TEC as well as in Trade Compliance and Outbound Logistics to resolve any issues that arise with shipments.
- Ensure items are packed and shipped from the TEC with counterpart.
- Support and audit R&D team invoicing to internal customers and engineering hour submissions.
- Perform other administrative tasks as assigned based on capacity.
Requirements
- Fluent English-speaking ability required.
- Must be self-motivated and capable of handling multiple ad hoc tasks at the same time.
- Excellent interpersonal and communication skills required.
- 3-5 years' experience as a Team Assistant or Executive assistant is required.
- Bachelor's degree preferred.
- Ability to travel to US 1-2 times a year for a week preferred.
Festo Pneumatic, S. A. is an equal opportunities employer
We are committed to providing a fair and inclusive work environment, free from any form of discrimination. We welcome applications from diverse candidates and are an equal opportunities employer.
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