Workplace and Facilities Coordinator

hace 2 semanas

Ciudad de México, Ciudad de México Scopely A tiempo completo
About the Role

We are seeking a highly organized and detail-oriented Workplace and Facilities Coordinator to join our Facilities and Security team in a hybrid capacity, working up to five days a week from our hub.

As a key member of our team, you will be responsible for ensuring a safe, efficient, and engaging work environment. This role will lead all aspects of the day-to-day management of facilities, coordinate office activities and events, and improve employee experience by crafting a welcoming and productive workplace.

Key Responsibilities
  1. Act as the primary liaison between Scopely and the coworking service for all facilities-related issues.
  2. Serve as a point of contact for employee inquiries and concerns regarding facilities and office environment.
  3. Submit and track maintenance and repair requests to the coworking service.
  4. Ensure that the office space meets Scopely's standards for cleanliness, functionality, and comfort.
  5. Ensure compliance with health and safety regulations, including conducting regular inspections and audits.
  6. Run office supplies and inventory, ensuring the availability of necessary materials.
  7. Handle workspace setups for new hires and office moves within the coworking space.
  8. Coordinate with IT to ensure accurate setup and maintenance of office technology and equipment.
  9. Maintain security protocols, including managing access control systems and visitor management.
  10. Plan and execute office events, including team-building activities, holiday parties, and employee appreciation/engagement events.
  11. Develop and implement initiatives to improve workplace culture and employee engagement.
  12. Assist visiting employees with office setup and orientation to ensure a seamless experience.
  13. Coordinate meeting room bookings and catering arrangements for visiting teams as requested.
  14. Assist with administrative tasks such as scheduling meetings, managing calendars, and handling correspondence.
  15. Support onboarding and offboarding processes, ensuring a smooth transition for new hires and departing employees.
  16. Manage office budgets and expenses, including tracking costs and preparing reports.
Requirements
  1. 1 - 2 years of experience in facilities management, office coordination, or a similar role.
  2. Strong organisational and multitasking skills, with attention to detail.
  3. Excellent communication and interpersonal skills.
  4. Ability to work independently and as part of a team.
  5. Knowledge of health and safety regulations and best practices.
  6. Strong English language skills are required for this role as we have a highly diverse and global business.
Bonus Points
  1. Experience in event planning and coordination.

We are committed to creating a diverse, supportive work environment where everyone is treated with respect. We are committed to providing equal employment opportunities and welcome individuals from all backgrounds to join us.

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