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Office Administrator

hace 2 meses

Monterrey, Nuevo León, México Fictiv A tiempo completo

About Fictiv

Fictiv is a leading technology company transforming the manufacturing industry through its cutting-edge cloud platform. Our platform uses AI and machine learning algorithms to help companies build hardware at the speed of software.

Job Summary

We are seeking an experienced Office Administrator to join our growing team in Mexico. The successful candidate will be responsible for providing administrative support, managing office activities, and performing some People Operations-related duties.

Key Responsibilities

  • Provide general administrative support, including managing office supplies, equipment, and facilities.
  • Supervise and coordinate overall administrative and office activities.
  • Manage the building, including day-to-day operations, maintenance, and modifications.
  • Supervise the maintenance and modification of office areas and equipment.
  • Negotiate the purchase of office supplies and furniture, office equipment, etc., for the entire staff.
  • Organize and supervise travel arrangements and hosting visitors.
  • Facilitate new employee onboarding, conduct new employee orientations, and monitor learning and development initiatives.
  • Perform benefits administration, including claims resolution, change reporting, and approving invoices for payment.
  • Serve as liaison between staff, HR, and payroll administrator to ensure timely payroll processing.
  • Recommend new approaches, policies, and procedures to improve efficiency.
  • Maintain compliance with federal and state regulations concerning employment.
  • Participate in special department projects as needed.

Requirements

  • Three to five years of office management experience.
  • One to three years of human resources experience.
  • Proficiency in business English and Spanish.
  • Working knowledge of office processes.
  • Understanding of federal and state employment regulations, human resources affairs, legal compliance, and experience with labor unions.
  • Excellent verbal and written communication skills.
  • Self-starter, able to manage time efficiently and complete work in a timely manner without supervision.
  • Excellent ability to establish priorities, coordinate work activities, multi-task, and meet deadlines in a fast-paced dynamic work environment.
  • Resourceful and able to find creative solutions.
  • Promote and drive company values and culture with the management team to create excellence consistently.
  • Operational flexibility to meet sudden and unpredictable business needs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.