Accounts Payable Specialist
hace 3 días
Role
: Accounts Payable (AP) Specialist
Location:
Remote (must be able to work EST )
Schedule:
Full-time, dedicated role (no multiple full-time jobs/side commitments)
Seniority:
Semi-senior / approx. 2–3+ years of AP experience
Salary range: USD per month
Overview
The Accounts Payable Specialist will support the AP team in the company, by managing end-to-end invoice processing in a complex coding and routing environment. This role is focused on invoice coding, routing, shared mailbox management, Slack follow-up, and handling vendor/internal inquiries.
The ideal candidate is a self-starter with strong critical thinking, who can quickly learn new systems, thrive in a fast-paced, demanding environment, and work with minimal supervision while maintaining a high degree of accuracy.
Key Responsibilities
Invoice Processing, Coding & Routing
- Enter and code invoices in the company's AP system, following a complex coding and routing matrix with many "if this, then that" scenarios.
- Map invoices to the appropriate projects, cost centers and general ledger accounts, understanding the impact of each coding decision on accounting and other teams.
- Route invoices to the correct approvers based on the established matrix.
- Ensure invoices are processed accurately and on time to avoid downstream issues.
- Shared Mailbox & Slack Management
- Monitor and manage multiple shared AP email inboxes, ensuring incoming invoices and AP-related messages are captured, forwarded, and processed.
- Forward relevant emails and documents into the AP system for processing.
- Monitor Slack or internal messaging channels where the AP team is tagged, ensuring questions and requests are responded to promptly.
- Respond to vendor and internal stakeholder inquiries regarding invoices, payments, coding, and approvals, primarily via email or messaging.
- Make verification calls when needed (e.g., to confirm banking information).
Requirements (Must-Haves)
- 2–3+ years of hands-on Accounts Payable experience, already familiar with how AP works (no need to start from ground zero).
- Experience coding invoices and understanding general rules of AP coding and approvals.
- Familiarity with general ledger accounts and basic accounting concepts to support accurate invoice coding.
- Awareness that every AP decision (coding, routing, timing) has long-term impact on the accounting team and other departments, and ability to "see the big picture."
Nice to Have
- High attention to detail and high degree of accuracy in data entry and coding.
- Strong time management skills; able to handle multiple inboxes, messages, and priorities in a fast-paced, demanding environment.
- Solid computer skills, including typing, navigating systems, basic troubleshooting, and the ability to learn new software/tools quickly.
- Self-starter who: takes initiative and proactively tries to figure things out, asks the right questions when something is unclear, can troubleshoot independently but knows when to escalate.
- Able to work with little to no supervision once trained, while still communicating effectively with the team.
- Prior experience with Stampley (AP invoice tool).
- Prior experience with Sage Intacct as an accounting system.
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