Accounts Payable Specialist

hace 2 días


Ciudad de México, Ciudad de México Vintti A tiempo completo

Role
: Accounts Payable (AP) Specialist

Location:
Remote (must be able to work EST )

Schedule:
Full-time, dedicated role (no multiple full-time jobs/side commitments)

Seniority:
Semi-senior / approx. 2–3+ years of AP experience

Salary range: USD per month

Overview

The Accounts Payable Specialist will support the AP team in the company, by managing end-to-end invoice processing in a complex coding and routing environment. This role is focused on invoice coding, routing, shared mailbox management, Slack follow-up, and handling vendor/internal inquiries.

The ideal candidate is a self-starter with strong critical thinking, who can quickly learn new systems, thrive in a fast-paced, demanding environment, and work with minimal supervision while maintaining a high degree of accuracy.

Key Responsibilities

Invoice Processing, Coding & Routing

  • Enter and code invoices in the company's AP system, following a complex coding and routing matrix with many "if this, then that" scenarios.
  • Map invoices to the appropriate projects, cost centers and general ledger accounts, understanding the impact of each coding decision on accounting and other teams.
  • Route invoices to the correct approvers based on the established matrix.
  • Ensure invoices are processed accurately and on time to avoid downstream issues.
  • Shared Mailbox & Slack Management
  • Monitor and manage multiple shared AP email inboxes, ensuring incoming invoices and AP-related messages are captured, forwarded, and processed.
  • Forward relevant emails and documents into the AP system for processing.
  • Monitor Slack or internal messaging channels where the AP team is tagged, ensuring questions and requests are responded to promptly.
  • Respond to vendor and internal stakeholder inquiries regarding invoices, payments, coding, and approvals, primarily via email or messaging.
  • Make verification calls when needed (e.g., to confirm banking information).

Requirements (Must-Haves)

  • 2–3+ years of hands-on Accounts Payable experience, already familiar with how AP works (no need to start from ground zero).
  • Experience coding invoices and understanding general rules of AP coding and approvals.
  • Familiarity with general ledger accounts and basic accounting concepts to support accurate invoice coding.
  • Awareness that every AP decision (coding, routing, timing) has long-term impact on the accounting team and other departments, and ability to "see the big picture."

Nice to Have

  • High attention to detail and high degree of accuracy in data entry and coding.
  • Strong time management skills; able to handle multiple inboxes, messages, and priorities in a fast-paced, demanding environment.
  • Solid computer skills, including typing, navigating systems, basic troubleshooting, and the ability to learn new software/tools quickly.
  • Self-starter who: takes initiative and proactively tries to figure things out, asks the right questions when something is unclear, can troubleshoot independently but knows when to escalate.
  • Able to work with little to no supervision once trained, while still communicating effectively with the team.
  • Prior experience with Stampley (AP invoice tool).
  • Prior experience with Sage Intacct as an accounting system.


  • Ciudad de México, Ciudad de México Concord Servicing A tiempo completo

    About The RoleWe are seeking a highly detail-oriented and organizedAccounts Payable Specialistto join our growing finance team. In this role, you will be responsible for managing the full-cycle accounts payable process. Ensuring accuracy, timeliness, and compliance in all vendor transactions. The ideal candidate is someone who thrives in a fast-paced...


  • Ciudad de México, Ciudad de México Concord Servicing, LLC A tiempo completo

    About the RoleWe are seeking a highly detail-oriented and organized Accounts Payable Specialist to join our growing finance team. In this role, you will be responsible for managing the full-cycle accounts payable process. Ensuring accuracy, timeliness, and compliance in all vendor transactions. The ideal candidate is someone who thrives in a fast-paced...


  • Ciudad de México, Ciudad de México Virtual Wizards A tiempo completo

    Location: RemoteDepartment: Accounting / FinanceReports to: Controller / Accounting ManagerRole OverviewWe are seeking an experienced Accounts Payable Specialist who can independently manage our day-to-day AP operations with minimal oversight. This role requires someone who is highly detail-oriented, comfortable working in a fast-paced environment, and...


  • Ciudad de México, Ciudad de México HeadQuarters A tiempo completo

    At HeadQuarters, we're excited to introduce the role of Accounts Payable. This position is key in streamlining our accounts payable processes and ensuring timely and accurate financial transactions. You will work closely with our finance team to manage vendor invoices, facilitate payments, and ensure transparency in our financial dealings. If you're...

  • Accounts Payable

    hace 2 días


    Ciudad de México, Ciudad de México Activate Talent A tiempo completo

    Role Overview The Accounts Payable / Accounts Receivable Specialist is responsible for owning day-to-day transactional finance operations, ensuring accurate vendor payments, timely customer collections, and clean financial records. This role plays a critical part in maintaining cash flow, supporting vendor relationships, and upholding financial discipline as...

  • Accounts Payable

    hace 2 días


    Ciudad de México, Ciudad de México OnlyExperts A tiempo completo

    Job Title: Accounts Payable (AP) and Accounts Receivable (AR) Specialist Location: Remote (Must be able to work 100% Eastern Standard Time hours) Engagement: Independent Contractor (Long-term engagement) Industry: Legal TechnologyAbout UsWe are a rapidly growing Legal Technology firm based in the United States, dedicated to modernizing and streamlining legal...


  • Ciudad de México, Ciudad de México W3Global A tiempo completo

    Oportunidad 100% Remota: Accounts Payable (solo CDMX)Estamos buscando a un/aAccounts Payable Specialistcon experiencia real manejando facturas de proveedores y procesos de pago. La posición es100% remota, peroexclusiva para talento que viva en CDMX y/o Estado de México.Lo que harásRegistrar facturas y asegurar su correcta contabilización.Procesar...


  • Ciudad de México, Ciudad de México Epson A tiempo completo

    Long DescriptionPrincipal AccountabilitiesIn addition to the following Epson's policies and procedures, principal accountabilities include, but are not limited to:Accounts Payable OperationsProvides day-to-day supervision and leadership to accounts payable team. Assures proper review and validation of requests for vendor paymentsMaintains current in depth...


  • Ciudad de México, Ciudad de México Epson America Inc. A tiempo completo

    Long DescriptionPrincipal AccountabilitiesIn addition to the following Epson's policies and procedures, principal accountabilities include, but are not limited to:Accounts Payable OperationsProvides day-to-day supervision and leadership to accounts payable team.Assures proper review and validation of requests for vendor paymentsMaintains current in depth...


  • Ciudad de México, Ciudad de México AMETEK A tiempo completo

    The Accounts Payable Administrator plays a key role in performing accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. This person is responsible for processing vendor invoices, reconciling vendor statements, auditing, and processing travel and entertainment expense reports.What you will...