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Administrative Assistant

hace 2 semanas

Ciudad de México, Ciudad de México GFG Holdings A tiempo completo

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Mexico City. The ideal candidate will be bilingual in both English and Spanish, possess strong customer service skills, and have a solid understanding of administrative support functions. You will play a key role in ensuring smooth daily operations and providing exceptional service to both internal teams and external clients.

**Full Time On-Site Position**

Cerrada de las Palomas

Colonia Reforma Social, Miguel Hidalgo

Ciudad de Mexico, Mexico CP 11650

Key Responsibilities:

Administrative Support:

  • Organize and maintain filing systems, ensuring easy access to important documents.
  • Reconcile expenses to create invoices for the client's billing cycle. 
  • Assist with preparing reports, presentations, and other materials as required.
  • Handle confidential information with discretion and professionalism.

Investor Relations and Fund Management:

  • Manage and process investor documentation, including DocuSigns, tax forms (K-1s, returns), and compliance-related documents Maintain and update investor records in platforms like SharePoint, ensuring data accuracy (e.g., personal details, beneficiaries, trustee info)
  • Support fundraising operations, including capital call tracking, updating fundraising and master tracklists, and assisting with investor inquiries
  • Organize and upload quarterly property updates and assist with internal reporting for banking and accounting teams

Document Management:

  • Manage digital documentation via DocuSign, ensuring accurate signatures and document processing.
  • Facilitate office supplies management and handle other ad hoc administrative tasks as needed.

Requirements:

  • Bilingual in English and Spanish (written and spoken MUST).
  • Minimum of 2 years of experience in an administrative or office support role.
  • Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with electronic document management tools, such as DocuSign.
  • Strong organizational skills with the ability to multitask and prioritize tasks.
  • Excellent communication skills and a professional, customer-focused demeanor.
  • Ability to manage confidential and sensitive information with discretion.
  • Ability to work independently as well as part of a team.

Preferred Qualifications:

  • Previous experience in a corporate or office environment.
  • Knowledge of additional office management software is a plus.