Executive Assistant
hace 6 horas
We are looking for an experienced **Executive Assistant** to provide high-level administrative support to our executive team and ensure smooth day-to-day operations. This role is ideal for someone highly organized, detail-oriented, and proactive in managing schedules, communications, and administrative follow-up across departments.**Main Responsibilities**Share basic info (e.g., tax returns/status updates) via Canopy or SharePoint.Acknowledge receipt with standard responses, coordinate with relevant departments.Set up meetings and escalate urgent queries to the Partner.- Organize and save incoming documents and update Canopy tasks.**Meeting Scheduling & Preparation**Schedule meetings with reminders 2 days in advance.Coordinate with tax/accounting for updates and prepare accordingly: For new clients: send organizer link, share received info, and draft quote.- For existing clients: check status of tax, accounting, and billing.**Post-Meeting Follow-Up**Share meeting summaries with attendees and request any needed documents.Save materials in the client folder, notify relevant teams.- Escalate service requests to the sales team, ensure timely follow-ups and schedule additional meetings if necessary.**Prospect Follow-Up**Request quotes from the sales team and follow up on preparation.- Ensure quotes are sent and remind prospects to sign them if delayed.**Client Onboarding****General Follow-Up**Follow up on pending info from clients or internal requests.- Send reminders when clients don’t respond.**Internal Coordination**- Support partner in coordinating with Tax, Accounting, and Payroll through internal meetings.**Calendar Management**Avoid scheduling on holidays and during internal or deadline weeks.Maintain updated calendars and coordinate reschedules as needed.- Set reminders and manage recurring meetings for continued relevance.**Tax & Accounting Admin Support**Assist with forms: POA 2848, W9/W8-BEN, EIN SS-4, Elections 8832/2553.Support with extensions, custom tax calendars, and tracking U.S. days for clients.- Minimal accounting-related tasks.**General**Adhere to Jambrina's quality standards.Perform any task required within the role.Maintain a strong client focus to build long-term relationships.**Qualifications** Bachelor’s degree.- GPA 8.3-5 years in administrative or executive assistant roles.Fully bilingual in English and Spanish.**Skills** Excellent administrative, organizational, and office management skills.Strong communication, discretion, and attention to detail.Ability to multitask, adapt quickly, and work well under pressure.- Team player with solid Microsoft Office proficiency.
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Executive Assistant
hace 4 semanas
Monterrey, México Gracemark A tiempo completoJob details:Executive Assistant**Salary**: $1000Permanent Independent contractorEnglish C1/C2 required.Location: Remote.KEY RESPONSIBILITIES- Manage appointments and calendar- Book meetings- Build up a massive database of past and current clients and hunted down potential customers- Organize the company's files invoices, and other digital documentation-...
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Executive Assistant
hace 2 días
Monterrey, Nuevo León, México Trivelta A tiempo completoTrivelta builds the technology that powers modern, social-first gaming experiences. Through our proprietary sportsbook and casino engine, we enable partners to launch fully branded, legally compliant gaming products that combine real social interaction, predictive gameplay, and casino entertainment in one unified experience.Headquartered in Boston with...
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Executive Assistant
hace 5 horas
Monterrey, México Roads Consulting A tiempo completoA medical weight loss company (USA based) is looking for a stunning Executive Assistant who supports the CEO and CMO (Chief Medical Officer) in executing their daily and quarterly tasks.The Executive Assistant possesses qualities such as promptness, organization, attention to detail, flexibility, patience, and determination. In this role, you will work well...
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Executive Assistant
hace 4 semanas
Monterrey, México Divelement Web Services A tiempo completoWe are a software engineering services consultancy that collaborates with companies to enhance their digital product roadmap, enabling them to achieve their market objectives. We are a highly skilled team of individuals who are passionate about what they do. We work 100% remotely, with flexible schedules that respect the work-life balance needs of our...
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Executive Assistant
hace 5 horas
Monterrey, México Divelement Web Services A tiempo completoWe are a software engineering services consultancy that collaborates with companies to enhance their digital product roadmap, enabling them to achieve their market objectives. We are a highly skilled team of individuals who are passionate about what they do. We work 100% remotely, with flexible schedules that respect the work-life balance needs of our...
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Executive Administrative Assistant
hace 4 semanas
Monterrey, México Alpha Imprint LLC A tiempo completo**Executive Assistant / Administrative Coordinator****Full-time | Fluent in English | Monterrey, N.L. | On-site**We are seeking a **highly organized and proactive Executive Administrative Assistant** to support our growing **Texas Team**. This role requires someone who can anticipate needs, take initiative, and manage multiple priorities with professionalism...
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Executive Administrative Assistant
hace 7 horas
Monterrey, México Alpha Imprint LLC A tiempo completo**Executive Assistant / Administrative Coordinator** **Full-time | Fluent in English | Monterrey, N.L. | On-site** We are seeking a **highly organized and proactive Executive Administrative Assistant** to support our growing **Texas Team**. This role requires someone who can anticipate needs, take initiative, and manage multiple priorities with...
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Executive Assistant
hace 1 semana
Monterrey, México BairesDev A tiempo completoExecutive Assistant - Remote Work Join BairesDev®, a global technology leader, as an Executive Assistant supporting top management across Argentina, USA, Mexico, and Spain. This remote role offers an opportunity to contribute to impactful projects and advance your career within a high‑growth environment. Responsibilities Provide general support to Top...
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Executive Assistant
hace 7 días
Monterrey, México BairesDev A tiempo completoExecutive Assistant - Remote Work Join BairesDev®, a global technology leader, as an Executive Assistant supporting top management across Argentina, USA, Mexico, and Spain. This remote role offers an opportunity to contribute to impactful projects and advance your career within a high‑growth environment. Responsibilities Provide general support to Top...
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Executive Assistant
hace 7 días
Monterrey, México Divelement Web Services A tiempo completoWinmill PPM a division of Winmill Software is seeking a highly organized and detail-oriented Executive Assistant to serve as a strategic partner to the President of PPM. This role goes beyond traditional administrative support you’ll play a critical part in maintaining operational excellence ensuring sales pipeline hygiene in HubSpot supporting Customer...
