Courier and Administrative Support Assistant

hace 2 semanas

Ciudad de México Ares Management A tiempo completo

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry._

Job Description

Ares Management is seeking a highly professional and dependable Courier to join our team in our Mexico City office. This position plays a critical role in supporting our operations by traveling to client locations to obtain in-person signatures on confidential documents, ensuring the integrity and timeliness of sensitive transactions.

In addition, to courier duties, the role includes providing administrative support to the Office manager and Executive assistants. This dual-role position requires strong administrative support and organizational skills, along with reliable and efficient driving capabilities. The role involves driving to various locations to obtain live signatures from clients, ensuring timely and accurate delivery of documents, maintaining a detailed log of deliveries and client interactions, and adhering to all traffic laws and safety regulations. Additional responsibilities include answering calls, sorting mail, and providing general office support.

Primary Functions And Essential Responsibilities

Courier & Document Handling Duties:

- Drive to various locations to obtain live signatures from clients.
- Ensure the secure, accurate and timely delivery and return of documents.
- Maintain strict confidentiality and professional during all client interactions.
- Log all deliveries, pickups, and client communication accurately and promptly.
- Coordinate signature collection appointments with clients, demonstrating clear and courteous communications.
- Comply with all applicable traffic laws, parking regulations, and company safety protocols.

Mail Sorting:

- Sorting mail and sending packages as advised

Administrative Support Duties:
Meeting & Calendaring:

- Provide day-to-day administrative support to the Office Manager and Executive Assistants.
- Assist with general office operations and support ad hoc projects as needed.
- Coordinate the setup and cleanup of conference rooms for catered meetings and special events.
- Prepare and maintain coffee service for scheduled meetings in the morning and afternoon.
- Perform light clerical tasks including filing, organizing documents, and restocking office supplies.

Qualifications

Education:

- Bachelor’s Degree strongly preferred, but not required

Experience Required:
- Minimum 3-5 years of experience as Courier, Messenger and/or Driver; Administrative support assistant with experience supporting professionals in a fast-paced environment

General Requirements:

- Valid Driver’s License with a clean driving record
- Proven ability to handle confidential information with discretion and professionalism.
- Strong organizational skills with keen attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple tasks and prioritize effectively in fast-paced environment.

Reporting Relationships

Administrative Manager

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