Executive Administrative Assistant

hace 4 meses

Mexico City American Express A tiempo completo

You Lead the Way. We’ve Got Your Back. 

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what’s possible — and we’re proud to back each other every step of the way. When you join #TeamAmex, you become part of a diverse community of over 70,000 colleagues, all with a common goal to deliver an exceptional customer experience every day.

We are a global services company and the world’s largest card issuer. Our direct relationships with many millions of consumers, businesses, and merchants worldwide - combined with our leading-edge marketing, analytics, information management and rewards capabilities – enable us to offer an array of valuable services that enrich lives, build business success, encourage financial responsibility and create communities of people with common interests.

Functional Description:

The Colleague Experience Group (CEG) within American Express is focused on providing a great colleague experience, every day. We do this by focusing on three strategic pillars, delivering a great colleague experience; growing the best talent; and developing new ways of working to unlock enterprise value. This role will support two teams on this CEG organization: the International Colleague Strategic Partners (Intl. CSP) team & Global Talent Acquisition (GTA) team. These teams operate with a simple premise that people are our most valuable resource.

As Executive Assistant to Vice President, Intl. CSP & GTA office in Mexico, you will be focused on colleagues based in Canada, US, Mexico, and Argentina leading and supporting workstreams that deliver market colleague priorities across Culture, Careers, Recruiting and Well-being.

Roles and Responsibilities:

Coordination of multiple calendar management, understanding meeting purpose, ensuring advance preparation and reviews of content, coordinating across senior business leaders, dispersed locations, and different time zones. Managing comprehensive agendas, logistics and delivery support for senior leader market visits. Arranging meeting rooms across different offices, video, and audio conferencing as well as coordinating team meetings, offsites, activities and other events. Booking international/Domestic travel with knowledge of Amex travel booking tools, preferred vendors, and associated policies. Build detailed itineraries and provide advance preparation for VPs. Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices. In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, and other employee-related activities and events. Ad hoc administrative tasks including Updating organization charts, updating distribution lists, updating PowerPoint documents and/or creating PowerPoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis. Organizing new team members’ onboarding, workstation, PC’s, office supplies Assisting with timekeeping and payroll duties Leadership role in creating strong connectivity with EAs across the broader team. Leveraging communication tools (SLACK, Webex) to collaborate and share best practices across teams based in multiple global locations. Basic project management skills to manage smaller projects and prepare decks for them with information that is already available. Ownership of engagement agenda for the immediate team and creation of learning forums for the team 

Skills and Qualifications:

Exceptional organizational and administrative skills Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up. Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information. Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook. Excellent communication skills, both written and oral; strong relationship-building, interpersonal, influencing, and collaborating skills across multiple band levels. Fully trustable and able to manage confidential information. Flexible schedule preferred. Project Management Bilingual (Spanish and English)

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

Competitive base salaries  Bonus incentives  Support for financial-well-being and retirement  Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)  Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need  Generous paid parental leave policies (depending on your location)  Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)  Free and confidential counseling support through our Healthy Minds program  Career development and training opportunities

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

  • Executive Assistant

    hace 2 semanas

    Mexico City Arancione A tiempo completo

    DescripciónNuestro cliente una empresa global de consultoría comprometida con la construcción de un mundo más inclusivo y sostenible, donde todas las personas puedan alcanzar su máximo potencial. Con presencia en 29 oficinas alrededor del mundo y un equipo diverso de más de 700 personas de 55 países.Como Executive Assistant, serás un apoyo crucial...

  • Executive Administrative Assistant

    hace 4 meses

    Mexico City Four Seasons Hotels and Resorts A tiempo completo

    About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with...

  • Executive Assistant

    hace 2 semanas

    CD de mexico Arancione A tiempo completo

    Descripción Nuestro cliente una empresa global de consultoría comprometida con la construcción de un mundo más inclusivo y sostenible, donde todas las personas puedan alcanzar su máximo potencial. Con presencia en 29 oficinas alrededor del mundo y un equipo diverso de más de 700 personas de 55 países. Como Executive Assistant, serás un apoyo crucial...

  • Executive Assistant

    hace 2 meses

    Mexico City Upsperity A tiempo completo

    Are you a highly organized and versatile Executive Assistant looking to make a significant impact in a growing company? Upsperity, a global recruiting agency is seeking an Executive Assistant with a diverse skill set to support our team. This role requires expertise in lead generation, CRM management, email marketing, graphic design, SEO, and client...

  • Executive Assistant

    hace 2 meses

    Mexico City Elastyc A tiempo completo

    Job Title: Executive Assistant Location: Remote (EST Time Zones) About the Company Elastyc is dedicated to matching job seekers like you with the right opportunities. Our platform uses advanced AI technology to connect with companies actively looking to hire, ensuring that your skills and experience are aligned with the roles you're interested in. We...

  • Executive Assistant

    hace 6 meses

    Mexico City Zendesk A tiempo completo

    Job DescriptionZendesk is excited to hire a highly motivated and organized Executive Assistant to support the Marketing Leadership team. This role involves direct assistance to up to four executives and operates under the direct supervision of the Office of the CMO. The ideal candidate will offer behind-the-scenes efforts to ensure operational smoothness and...

  • Executive Assistant

    hace 2 meses

    City, México TigerConnect A tiempo completo

    TigerConnect transforms healthcare with the industry’s most widely adopted clinical collaboration platform - uniquely modernizing the way doctors, nurses, care teams, patients, and data connect. With solutions spanning care team communication, scheduling automation, alarm management and event notifications, nurse call, patient engagement and more, we...

  • Administrative Assistant

    hace 5 meses

    Mexico City Netflix A tiempo completo

    Netflix is seeking an Administrative Assistant to support our Latin America Pan-Regional PR teams. The successful candidate will be self-motivated, curious, agile, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that...

  • Administrative Assistant

    hace 3 semanas

    Mexico City Water.org A tiempo completo

    About Water.org1 in 4 people around the world lack access to safe water and 2 in 5 people don’t have access to a safe toilet. We are working every day to change this. We are Water.org. We’re here to bring water and sanitation to the world. We want to make it safe, accessible, and cost-effective because we believe that water is the way to empower a bright...

  • Executive Assistant

    hace 3 meses

    Mexico City Takeda A tiempo completo

    Description The Future Begins Here At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet. Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for...

  • HR- Administrative Assistant

    hace 2 meses

    Mexico City The Sherwin-Williams Company A tiempo completo

    The primary focus of the Full-Time HR Assistant-reception is to provide HR administrative support to the Corporate Shared Services Center Offices. , Employees, Managers and HR Business Partners within the company. This position requires excellent time management, communication skills and the ability to maintain confidentiality while prioritizing their...

  • Executive Assistant for Building Maintenance Company

    hace 5 meses

    City, México Select Assistants A tiempo completo

    **About Us**: We are a full-service building maintenance company on the path to expanding into government contracting. With several successful years in the commercial sector, we are now looking to hire an Executive Assistant to support our entrepreneurial journey, and to be a great implementor of what our founder/director/ visionary is working on. _Recently...

  • Accounts Assistant

    hace 3 semanas

    Mexico City Sagan A tiempo completo

    Job Title: Accounts AssistantLocation: Remote (Ability to work within specified time zones as needed)Work Schedule: Flexible based on company needs, typically Monday to Friday. Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap...

  • Strategic Assistant

    hace 2 meses

    Mexico City Bosch A tiempo completo

    Job Description If you are a proactive and results-driven professional with a passion for driving operational excellence and supporting senior leadership , we would love to hear from you. Join our team and play a pivotal role in the success of our Mobility Aftermarket department Strategic Assistant Tasks (Expected 75% capacity): Serve as a...

  • Executive/Administrative Assistant

    hace 2 meses

    Mexico City AMEX A tiempo completo

    You Lead the Way. Weve Got Your Back. With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, youll learn and grow as we help you create a...

  • Administrative Assistant

    hace 2 meses

    Mexico City Bosch A tiempo completo

    Job Description Responsible for planning and performing executive support and administrative services of a confidential nature. Create presentations, spreadsheets, charts, reports and databases. Act as a project manager for special initiatives as assigned by senior manager. Read, research, route senior manager’s correspondence, meeting requests and...

  • Asistente Administrativo | Sector Textil Premium

    hace 1 semana

    Mexico City Global Executive México A tiempo completo

    Global Executive está en búsqueda de un:Asistente AdministrativoPara empresa mexicana líder en el sector textil, dedicada a la fabricación y distribución de productos de descanso y confort de alta calidad para hoteles, residencias y boutiques de hospitalidad.Este rol será responsable de apoyar las áreas de cobros y pagos, asegurando el registro...

  • Bilingual Executive Virtual Assistant at CGX Virtual Solutions

    hace 2 meses

    Mexico Torre A tiempo completo

    We (Torre) are helping CGX Virtual Solutions find a top candidate to join their team full-time for the role of Bilingual Executive Virtual Assistant. Compensation: USD 850 - 1.1K/month Location: Remote (for Argentina residents) Remote (for Colombia residents) Remote (for Venezuela residents) Remote (for Nicaragua residents) Remote (for Honduras...

  • Bilingual Executive Virtual Assistant at CGX Virtual Solutions

    hace 2 meses

    Mexico Torre A tiempo completo

    We (Torre) are helping CGX Virtual Solutions find a top candidate to join their team full-time for the role of Bilingual Executive Virtual Assistant. Compensation: USD 850 - 1.1K/month Location: Remote (for Argentina residents) Remote (for Colombia residents) Remote (for Venezuela residents) Remote (for Nicaragua residents) Remote (for Honduras...

  • Pr Assistant Account Executive

    hace 2 meses

    City, México Edelman A tiempo completo

    **Now Hiring** **PR Assistant Account Executive - IT As an entry-level account position, the Assistant Account Executive (AAE) learns the fundamentals of client service excellence and Communications Marketing programming. S/he builds trust with external clients and colleagues by consistently demonstrating operational knowledge, value-adding ideas and...