Administrative Assistant

hace 2 semanas

Ciudad de México Rad Hires A tiempo completo

**Executive & Administrative Assistant (Part-Time, Remote)****About the Role**We’re looking for a **proactive, detail-oriented Executive & Administrative Assistant**to support a multidisciplinary **artist and creative entrepreneur**across her personal brand, projects, and business operations.You’ll be her **right hand**— helping manage communications, schedules, and priorities — and ensuring that projects move forward smoothly. This is a role for someone who **thrives on organization, consistency, and accountability**, not someone who needs to be micromanaged.You’ll be trusted to take ownership, stay one step ahead, and create clarity so the artist can focus on her creative work.**Key Responsibilities**:- **Executive & admin support**:Manage calendars, schedule meetings, confirm details, and ensure everything runs on time.- **Inbox management**:Organize, filter, and draft responses; make sure every message is tracked and followed up.- **Task tracking & project management**:Keep Asana (or similar tool) updated daily — with priorities, next steps, and due dates.- **Meeting preparation**:Ensure meetings start on time (camera on), prepare agendas, take notes, and record clear action items.- **Status updates**:Send concise weekly reports summarizing progress, blockers, and next steps.- **Documentation & process organization**:Keep SOPs and notes structured for easy reference.- **Vendor & collaborator coordination**:Communicate with partners, students, clients, or production contacts as needed.**What We’re Looking For**:- Someone **autonomous, dependable, and proactive**— who doesn’t wait to be told what to do.- **Extremely organized**, detail-oriented, and consistent in follow-up.- Comfortable working with a **creative personality**— balancing flexibility with structure.- Excellent written and verbal communication in English.- **Punctual and professional**: always on time to meetings and responsive during working hours.- Familiar with tools like **Google Workspace, Asana, Slack, Canva, Kajabi, or Shopify**(nice to have).- **Type A personality**— enjoys structure, order, and clear documentation.**Work Style & Availability**:- **Part-time position**, starting around 15-25 hours per week (to be defined).- Flexible schedule, but must be available for **morning meetings (PST time)**and responsive during work hours.- Remote from anywhere in the Americas time zones.- Limited check-ins (1-2 per week), so **self-management is essential**.- Paid **2-week trial period**before official onboarding.**What You’ll Love About This Role**:- Direct impact on helping an established artist and entrepreneur run multiple creative ventures efficiently.- Variety of tasks — from operational coordination to light creative support.- Freedom to organize your own work, propose systems, and create structure.- A flexible part-time schedule with potential to grow.

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