Team Assistant

hace 6 meses

Ciudad de México United Nations A tiempo completo

This position is in the General Service Unit of Economic Commission for Latin America and the Caribbean (ECLAC) in Mexico. The Team Assistant reports to the General Service Supervisor.

**Responsibilities**:
Under the overall supervision of the General Services Supervisor, the Team Assistant will be responsible for the following duties:

- Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Sorts and distributes or processes mail and other documents.
- Uses basic keyboard and word processing skills to prepare forms and short documents (e.g. memos, letters, faxes, electronic mail, etc.).
- Provide guidance to other staff on the proper use of diplomatic pouches or other mail service, while providing timely and accurate distribution of documents, correspondence. This must include the proper actions upon receipt of suspicious materials or any other discrepancy.
- Receives phone calls and visitors and refers them to the appropriate source or reply personally to queries when possible.
- Photocopies a variety of documents and other materials.
- Delivers urgent mail/messages.
- Maintains unit files (paper and electronic), log of all mail pieces received from couriers intended for mail and pouch units.
- Process all outgoing official correspondence, publications, and other materials.
- Operates a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.
- Performs other duties as assigned.

Competencies
- Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see United Nations things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High School diploma or equivalent is required.

Job - Specific Qualification
Relevant training in data analytics is desirable.

Work Experience
A minimum of one year of relevant work experience in clerical and general office support is required.

Progressively experience in handling mail, pouch, registry operations or related area is desirable.

Experience working with MS Office is desirable.

Languages
English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC. For the position advertised, fluency in English is required; and fluency of Spanish is required. Knowledge of another official United Nations language is a desirable.

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Appointments.

Secretariat.
- At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more d

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