Executive Assistant to CEO

hace 2 meses

Ciudad de México, Ciudad de México Sagan A tiempo completo

Job Title: Executive Assistant to CEO

Location: Remote (Global)

Salary Range: Up to $2,500 USD

Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM (Flexible)

Job Type: Independent Contractor

Company Overview:

Sagan is a leading membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and businesses, connecting candidates from diverse regions with leading companies.

Position Overview:

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to our CEO. The ideal candidate will serve as a trusted right-hand person, assisting in all aspects of the CEO's personal and professional life to maximize productivity and ensure smooth operations.

Key Responsibilities:

  • Administrative Support: Provide comprehensive administrative support to the CEO, including calendar management, scheduling, expense filing, web research, and document management.
  • Task Prioritization: Prioritize tasks and projects to ensure the CEO's focus remains on high-impact, strategic activities.
  • Inbox Management: Proactively manage the CEO's inbox, emails, and other communications, ensuring correspondence is handled efficiently.
  • Communication: Act as a liaison and first point of contact for the CEO, screening and prioritizing communications from internal and external stakeholders.
  • Travel Planning: Organize and manage all aspects of travel, including flights, transportation, accommodations, itineraries, and travel documentation.
  • Personal Support: Assist with personal tasks such as managing household staff, scheduling appointments, and paying vendors.
  • Project Management: Oversee and contribute to projects as directed by the CEO, ensuring team accountability and timely delivery.
  • Meeting Organization: Attend meetings with the CEO, take notes, and manage follow-up actions and steps with the team.
  • Process Optimization: Develop Standard Operating Procedures (SOPs) and suggest opportunities to improve efficiency and streamline workflows.
  • Research: Conduct research to support strategic decision-making and stay informed on industry trends.

Qualifications:

  • Minimum of 5+ years of experience as an Executive Assistant at C-Level.
  • Fluent in English with excellent written and verbal communication skills.
  • Exceptional organizational and planning abilities with strong attention to detail.
  • Proven ability to manage multiple priorities in a fast-paced environment.
  • Excellent interpersonal skills and emotional intelligence to build relationships with various stakeholders.
  • Discretion and sound judgment in handling sensitive and confidential information.
  • Proactive problem-solving skills and resourcefulness.
  • Strong ability to learn quickly, take initiative, and work independently.
  • Proficiency in Microsoft Office, Google Suite, and experience with project management tools like Clickup, Notion, or similar.

Nice-to-Haves:

  • Previous experience working with global clients or businesses.
  • Familiarity with automation tools.

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