Legal Assistant to the General Counsel

hace 4 semanas

Texcoco de Mora, México CIMMYT A tiempo completo
About CIMMYT

CIMMYT is a leading international organization dedicated to solving complex problems in agriculture and food security. As a core CGIAR Research Center, we work towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.

Job Summary

We are seeking a highly skilled and detail-oriented Legal Assistant to the General Counsel to join our Legal Department. The successful candidate will provide comprehensive daily support to the General Counsel, managing internal and external communications, drafting and preparing legal documents, and maintaining confidential files.

Key Responsibilities
  • Provide daily support to the General Counsel, including managing communications, drafting documents, and maintaining files.
  • Manage complex calendar management, coordinating schedules, and ensuring timely reminders and information for upcoming meetings.
  • Support the Contract Life Cycle Management, including drafting, review, negotiation, and release of contracts and agreements.
  • Perform contract management activities, including reception, verification, and follow-up of documents.
  • Control desk activities, such as assigning, following up, and processing tickets.
  • Support the updating, creating, and implementing processes, practices, guidelines, and procedures to improve the legal team's efficiency and effectiveness.
  • Support the implementation and roll-out of Legal Department tools to streamline workflow automation.
  • Prepare agendas, attend meetings, and accurately record minutes, capturing key action items and ensuring timely follow-up.
  • Manage various administrative tasks, including processing expense reports, handling payments, and organizing travel arrangements.
  • Act as a primary point of contact between the General Counsel and internal/external stakeholders, handling routine communications and escalating issues when necessary.
Requirements
  • Bachelor's degree in law, administration, or related fields.
  • At least five years of experience as an Executive Assistant to a managing partner or partner of a large law firm or in similar roles or activities.
  • Demonstrated experience working in a highly confidential environment at the executive level.
  • Detailed accuracy, acute sensitivity to time urgency, exceptional anticipation skills, and an enviable personal touch.
  • Excellent oral and written communication skills to communicate precisely and professionally with internal and external sources.
  • Demonstrated ability to multi-task, take initiative, work independently, maintain an organized work environment, and be part of a team in a fast-paced environment.
  • Organizational and planning skills, with the ability to think logically and anticipate outcomes.
  • High ethical standards with a strong commitment to maintain confidentiality and treat sensitive information with discretion.
  • Proficiency in English and Spanish, with a minimum C2 score in English as per CEFR.
  • Proficient computer skills, including Microsoft Office and Adobe Acrobat, with a willingness to learn/master other programs and software as necessary.
Benefits

CIMMYT offers an attractive remuneration package and support for continuous professional development, including year-end bonus, vacation premium, life and medical insurance, supermarket coupons, savings fund, and social Mexican benefits.

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