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Administrative Assistant

hace 2 meses

Mexicali, Baja California, México Tri Source De Mexico A tiempo completo

Tri Source De Mexico seeks a highly organized and detail-oriented Administrative Assistant to support the efficient day-to-day operations of our office. As a key member of our team, you will provide personalized support to our management and staff, ensuring seamless execution of tasks and projects.

Key Responsibilities:

• Manage calendars and scheduling for assigned areas, ensuring timely and effective communication with stakeholders
• Screen calls, take messages, and ensure necessary parties are looped in
• Respond to inquiries and requests for information as needed, providing accurate and timely responses
• Assist in special projects and reports, utilizing business acumen and analytical skills
• Maintain confidential records and files for management, adhering to data protection regulations
• Coordinate travel plans, ensuring smooth execution and timely arrivals
• Manage supplies for the department, including ordering, organizing, and maintaining inventory
• Provide exceptional customer service, ensuring a positive experience for all suppliers, customers, visitors, and the general public
• Manage reception area phone lines, faxes, copiers, and printers, ensuring optimal functionality
• Maintain welcome screens and make preparations for visitor/guest services
• Issue receipts for payment of invoices according to accounting department directives
• Maintain inventory of medications for employees and issue formats and personnel requests for services to be provided by HR
• Assist in maintaining and keeping employee files for Recruiting and HR, including ordering and organizing, to comply with data protection laws

Requirements:

• 1 year of experience in a similar role
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office and other productivity tools
• Ability to maintain confidentiality and handle sensitive information
• Willingness to learn and adapt to new processes and technologies

Benefits:

• Competitive salary: $3,150.00 per week
• Comprehensive benefits package, including health insurance, retirement plan, and paid time off
• Opportunities for professional growth and development
• Collaborative and dynamic work environment