Executive Support Professional
hace 11 horas
The Executive Support Professional plays a pivotal role in enabling senior management to focus on strategic initiatives by providing exceptional administrative support.
Key Responsibilities:
Directly supports a high-level executive and assists an entire department in various capacities, including calendar management, appointment coordination, travel arrangements, and other administrative tasks.
Bullet Points of Key Responsibilities:
* Manages the day-to-day calendar(s) of senior management, ensuring seamless scheduling and timely follow-up.* Coordinates all aspects of executive-level manager appointments, meetings, receptions, and conference calls.* Prepares and reviews materials and correspondence for meetings, demonstrating attention to detail and excellent communication skills.* Assists with creation/modification of presentations, spreadsheets, and other documents, showcasing technical proficiency in Microsoft Office.* Coordinates travel arrangements, prepares and distributes schedules/agendas for travel, and ensures timely submission of expense reports through the Travel and Entertainment Expense system.* Orders supplies and processes invoices through the Procure to Pay system, maintaining accurate records and ensuring efficient workflow.* Processes and follows up on Virtual Requests, prioritizing tasks and managing competing deadlines.* Provides administrative support for ad-hoc reports and special projects as needed, exercising flexibility and adaptability in a fast-paced environment.* Trains, coaches, or guides other administrative staff when required, promoting knowledge sharing and professional development.
Requirements:
To excel in this role, candidates should possess:
Previous office administration experience within a large and complex financial services organization.* Highly proficient in Microsoft Office, with a strong emphasis on productivity tools and data analysis.* Excellent written and verbal communication skills, with the ability to craft clear and concise messages.* Demonstrated ability to quickly gain command of new systems, embracing technology and innovation.* Self-motivated and detail-oriented, with a passion for delivering high-quality results in a timely manner.
Compensation:
The estimated annual salary for this position is between $60,000 and $80,000, commensurate with experience and qualifications. Citi offers a comprehensive benefits package, including medical, dental, and vision coverage, 401(k) matching, and paid time off.
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