Executive Engagement Coordinator

hace 2 semanas


Ciudad de México, Ciudad de México Spencer Stuart A tiempo completo

Job Summary

The Search Support Specialist is a key member of the search execution team, working closely with consultants and research staff to ensure the timely success of each assignment. The ideal candidate will provide administrative support to one or two dedicated executive search consultants and assist other members of the office staff to balance the workload of the office.

Key Responsibilities

  • Prepare all production work associated with executing a search assignment from start to finish, including qualifications packages, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence.
  • Close out completed searches and organize all material associated with the search in accordance with audit requirements.
  • Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions, and other search-related requirements.
  • Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches.
  • Manage and maintain consultant calendars and coordinate trip schedules, making all travel and associated arrangements.
  • Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.
  • Provide assistance with additional office responsibilities, including reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Assistant mentor, special office projects, social functions, and other tasks identified by the office Administrative Manager on an ad-hoc basis.

Requirements

  • Minimum of 5-7 years of experience as an Executive Engagement Administrator.
  • Experience in a professional services environment is preferable.
  • Strong project coordination/management skills.
  • Experience coordinating complex logistics and projects with multiple stakeholders.
  • Excellent written and verbal communication skills.
  • Expert user of Office applications (Word, Excel, PowerPoint, and Outlook).
  • Experience working with a database is considered a significant asset.
  • Typing speed of 65 WPM or more.
  • An undergraduate degree is desirable.

Personal Characteristics

  • Strong client orientation; inherent desire to deliver beyond the call of duty.
  • Very strong organization and prioritization abilities.
  • Discretion and sensitivity in dealing with confidential communications and documentation.
  • Endurance and the ability to handle multiple conflicting priorities at once.
  • Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision.
  • Proactive; takes steps to prevent problems before they occur.

Working at Spencer Stuart

Spencer Stuart is a leading executive search firm that helps companies find and hire top talent. As a member of our team, you will have the opportunity to work with a diverse range of clients and candidates, and to develop your skills and expertise in a fast-paced and dynamic environment.



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