Executive Assistant
hace 7 días
Job Summary
CIMMYT is seeking a highly skilled and experienced Executive Assistant to provide exceptional support to the Program Director. This is a unique opportunity to work with a leading international agricultural research organization and contribute to the success of our programs.
Key Responsibilities
- Manage the Program Director's calendar, scheduling meetings, appointments, and speaking engagements with discretion and attention to detail.
- Coordinate high-level meetings, including drafting agendas, logistics, and preparing dossiers or packets for attendees.
- Organize documents, maintain records, and follow up as needed to ensure seamless execution of tasks.
- Support strategy development and implementation in SAS, preparing for meetings, maintaining confidentiality, and providing assistance with documentation and last-minute requests.
- Respond to inquiries from internal and external parties, providing information and direction as needed.
- Prepare and send invitation letters, letters of acknowledgement, condolences, and regrets.
- Discuss and schedule invitations to high-level events and visits, coordinate transport, and schedule in calendar.
- Supervise office assistants and support staff as needed to support the Program Director in travel reimbursement, administration support, and human resource management.
- Transcribe source material, prepare documents, reports, tables, and charts, and distribute as appropriate.
- Translate documents and correspondence as needed from Spanish to English and vice versa.
- Provide support in organizing Program events, courses, and workshops.
Requirements
- Minimum 8 years of relevant professional experience with increasing responsibilities over time.
- Advanced level in MS Office, specifically in Excel and PowerPoint.
What We Offer
CIMMYT offers an attractive remuneration package and support for continuous professional development. Our benefits include a year-end bonus, vacation premium, life and medical insurance, supermarket coupons, savings fund, and social Mexican benefits.
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