Executive Assistant

hace 7 días


Texcoco de Mora, México Cimmyt A tiempo completo

Job Summary

CIMMYT is seeking a highly skilled and experienced Executive Assistant to provide exceptional support to the Program Director. This is a unique opportunity to work with a leading international agricultural research organization and contribute to the success of our programs.

Key Responsibilities

  • Manage the Program Director's calendar, scheduling meetings, appointments, and speaking engagements with discretion and attention to detail.
  • Coordinate high-level meetings, including drafting agendas, logistics, and preparing dossiers or packets for attendees.
  • Organize documents, maintain records, and follow up as needed to ensure seamless execution of tasks.
  • Support strategy development and implementation in SAS, preparing for meetings, maintaining confidentiality, and providing assistance with documentation and last-minute requests.
  • Respond to inquiries from internal and external parties, providing information and direction as needed.
  • Prepare and send invitation letters, letters of acknowledgement, condolences, and regrets.
  • Discuss and schedule invitations to high-level events and visits, coordinate transport, and schedule in calendar.
  • Supervise office assistants and support staff as needed to support the Program Director in travel reimbursement, administration support, and human resource management.
  • Transcribe source material, prepare documents, reports, tables, and charts, and distribute as appropriate.
  • Translate documents and correspondence as needed from Spanish to English and vice versa.
  • Provide support in organizing Program events, courses, and workshops.

Requirements

  • Minimum 8 years of relevant professional experience with increasing responsibilities over time.
  • Advanced level in MS Office, specifically in Excel and PowerPoint.

What We Offer

CIMMYT offers an attractive remuneration package and support for continuous professional development. Our benefits include a year-end bonus, vacation premium, life and medical insurance, supermarket coupons, savings fund, and social Mexican benefits.


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