Executive Assistant with U.S. Accounting Experience

hace 7 días

Desde casa, México Naha Stone A tiempo completo

Overview

We are seeking a highly organized and proactive Executive Assistant with U.S. accounting experience to support senior leadership and manage a variety of administrative and financial tasks. This dynamic role offers an exciting opportunity to contribute to a fast-paced environment where your skills in office management, project coordination, and accounting will be valued. The ideal candidate will demonstrate exceptional communication, multitasking abilities, and a keen eye for detail to ensure smooth daily operations and effective support for executive decision-making.

Duties

  • Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools like Google Workspace, ClickUp, Drive, Missive, among other softwares.
  • Manage complex travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
  • Assist with U.S. accounting tasks such as bookkeeping, data entry, invoicing, expense tracking, and reconciling accounts using QuickBooks or similar software.
  • Organize and maintain filing systems- digitally—to ensure easy retrieval of important documents.
  • Draft proofreading, transcription of meetings or correspondence, and prepare reports or presentations with accuracy and attention to detail. Understand the action plan discussed to assign tasks within ClickUp and follow up with the right departments to ensure the work gets done.
  • Serve as a personal assistant to executives by managing confidential information discreetly while providing timely updates on priorities. Must be good reaching deadlines.

Skills

  • Proven experience in executive administrative support combined with U.S. accounting knowledge.
  • Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs), ClickUp, Drive, AI tools.
  • Experience using QuickBooks for bookkeeping or financial record-keeping.
  • Excellent typing speed and accuracy for data entry and transcription tasks.
  • Knowledge of office management procedures including filing systems and multi-line phone systems.
  • Exceptional communication skills with professional phone etiquette and customer service orientation.
  • Ability to proofread documents meticulously and perform detailed proofreading tasks.
  • Familiarity with electronic signature platforms such as DocuSign for document signing workflows.
  • Strong project coordination skills to assist with event planning or special projects from inception to completion.
  • Computer literacy across various platforms with the ability to adapt quickly to new software tools as needed. Join our team where your expertise will make a meaningful impact

Working hours will be 8-10 hours per day. Some weekends may be required to work.

Compensation: $10-$15 usd per hour based on experience.

Job Type: Full-time

Pay: $30, $38,000.00 per month

Application Question(s):

  • Are you familiar with filling out W9, W8 and other tax forms?

  • How would you ensure deadlines are reached?

  • Are you familiar with ClickUp, Drive, and Google Office?

  • If you don't have the answer on how to do something, what do you do?

Work Location: Remote

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