Executive Assistant

**Company Overview**
You & Me LLC known as “The Clinic” is a nurse-run arts and play-based company that offers research, workshops, and performances inside hospital settings to decrease healthcare burnout, compassion fatigue, and secondary traumatic stress.
- **Company Mission**_
Our mission is founded upon the central theme that ALL human beings deserve to be seen, heard, and cared for, without discrimination. In doing this we are looking closely at health disparities, racism, and implicit bias as central themes in this work, in order to come alongside healthcare workers in dismantling health disparities and racism in the workplace.
- **Position Summary**_
- The Executive Assistant, Branding/Marketing Assistant, & Program Manager_ is a three-part position.
First and foremost, as the executive assistant, this person will be the assistant to the company’s owner, Tara Rynders.

**Responsibilities and tasks to include the following**:
**Executive Assistant**
**_* Calendar Management_**:

- Booking appointments using Office 365 with in-house team members, outside colleagues, and potential
clients, etc.
- Personal Logistics**_
- Coordination with family schedules, events, and calendars
- Providing assistance with making family arrangements
- Additional personal requests
- Travel Logistics and Bookings**_
- Booking flights and coordinating travel needs
- Creating itineraries and scheduling meetings
** Property Management assistant over 3 different properties**
** Additional tasks may and will come up, along the lines of family coordination, communication, **_**f**_**_inalizing plans, details, and more._**

The second part of this position will include the following:
**Branding/Marketing/Social Media Assistant**:

- Marketing**_
- Composition of monthly newsletter & responsibility of sending it to mailing list
- Updating company client database
- Graphic Design**_
- Assistance to the owner, in implementing a common brand standard through social media
- Social Media**_
- Framework and structure including an overall vision for social media marketing, posting, and maintenance.

**CORE VALUES**:

- **DEPENDABLE - HARD WORKING - COMPASSIONATE - ETHICAL**_
- The Clinic Program Manager's Resiliency Moments_
- Onboarding new artists and contract employees
- Scheduling with participants and follow-ups
- Survey management
Spreadsheet management of artists and participants
- Offboarding artists and closeouts
- Care packages to artists and participants
- Book Keeping
- Target Outcomes_
Tara is able to focus her time on the highest-value priorities to keep company goals and growth in motion. If she can keep her day-to-day tasks focused on big picture items and futuristic decisions with less focus on day-to-day operations, it would allow her the headspace to keep the company moving with large goals always in mind.
- **Key Qualifications for Success**_
- Innovative and Creative
- Proficient in Excel/Word/Google documents
- Able to research for new ideas and possibilities as directed
- Self-Initiator: Sees what needs to be done alongside side direction from others
- Embody our company Core Values: hard worker, dependable, compassionate, ethical
- Quick response times
- The ability to follow through, completely
- The ability to keep the ball moving
- Great communication skills
- Attention to detail
- Upbeat, positive personality
- Willingness to learn
- Ability to be a team player
- Thirst for learning
- Ability to be open-minded
- Can receive change and spontaneity well
- Ability to work on a quick, fast-paced timeline

Application Question(s):

- Self-starter/high autonomy
- well-spoken and written communication

**Experience**:

- assistant: 1 year (required)

**Language**:

- English (required)

Work Location: Remote