Executive Assistant

hace 1 semana

Desde casa, México Gracemark A tiempo completo

**Executive Assistant**We're currently looking for an amazing Executive Assistant to help us provide administrative excellent and consistent support to the assigned executive, in order to facilitate, organize, ease and enable excellent execution of a productive executive agenda, with complex projects, initiatives and day-to-day unforeseen challenges.**Key Responsibilities**- Manage calendars multiple executives including booking and confirming meetings with productivity and sustainability.- Own executive internal and external scheduling.- Manage all details of executives business trips and transit requirements.- Managing the flow and prioritization of incoming and outgoing materials, processes and demands- Provide support with specific documentation and materials for projects presentations, folders and files.- Answering phones and directing the calls to the correct people.- Sitting in on meetings to take minutes.- Creating memos, reports and agendas as needed.- Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory.- Preparing financial statements, invoices, letters and statements.- Disseminating memos, reports and other information to relevant colleagues.**Skill Set & Experience**- Solid previous experience (2/5y+) as Administrative Assistant to Director+, managing calendars, travel arrangements and expense reports.- Highly motivated, hands on and oriented to solve problems.- Strong communication skills (writing, speaking, negotiating, pivoting).- Team-player who operates in a fast-paced, team-oriented setting.- Ability to be discrete and maintain confidential information.- Mastery of prioritization, managing unforeseen and last minute urgencies, aligning expectations and responding accordingly.- Advanced English level, B2 or C1.- Proficiency in Google Suit and/or Office MS.- Bachelor Degree.**Position Details**:- Independent contractor.- Permanent position.- 40 hours per week.- Remote job.- Salary US dollars per month.Pay: $17,000.00 - $19,550.00 per monthWork Location: Remote

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