Executive Assistant

hace 3 semanas

Desde casa, México CobaltoTalent A tiempo completo

**Job Summary**:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide top-level support to a senior executive or C-suite leadership. This role is critical in optimizing the executive’s productivity by managing schedules, coordinating meetings and travel, handling confidential communications, and overseeing key administrative tasks.**Key Responsibilities**:- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.- Coordinate domestic and international travel logistics, including flights, accommodations, itineraries, and expense tracking.- Prepare presentations, reports, meeting minutes, and other executive-level documents.- Serve as the primary point of contact for internal and external communications, managing inquiries with professionalism and discretion.- Handle confidential information with the utmost sensitivity and integrity.- Organize corporate events, offsites, and executive meetings.- Assist with general administrative duties such as filing, invoicing, expense reporting, and following up on action items and deadlines.- Collaborate with other departments to ensure efficient communication and project execution.**Requirements**:- Bachelor’s degree in Business Administration, Communications, International Relations, or a related field.- 3-5 years of proven experience as an Executive Assistant supporting C-level executives.- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).- Excellent written and verbal communication skills in English and Spanish (advanced English preferred).- Strong organizational and time-management skills, with the ability to multitask and prioritize under pressure.- High level of discretion, professionalism, and attention to detail.- Self-motivated, adaptable, and capable of anticipating needs and taking initiative.**Preferred Qualifications**:- Experience in multinational corporations or fast-paced corporate environments.- Familiarity with digital tools for productivity and project management (e.g., Notion, Asana, Slack, Google Workspace).

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