Executive Assistant

hace 6 horas

Desde casa, México Tellex Group A tiempo completo

**Executive Assistant (Full-Time, Remote/Hybrid)**

We’re seeking a highly proactive **Executive Assistant** to support the CEO of a fast-moving organization operating across lead generation, real estate, and new ventures.
This is not a traditional admin role — it’s a hybrid operator position for someone who thinks ahead, delegates effectively, and keeps complex priorities moving without losing momentum.

**Key ResponsibilitiesExecutive Support**
- Manage and prioritize the CEO’s calendar, inbox, and communication channels.
- Anticipate needs, remove friction, and prepare ahead of schedule.
- Draft internal documents, memos, and strategic communication.

**Operational Coordination**
- Maintain visibility across internal teams and support alignment across departments.
- Manage project trackers and follow-up on open tasks using Notion, ClickUp, or Google Sheets.
- Coordinate logistics for meetings, events, and VIP suite hospitality.
- Plan and organize business and personal travel, often on short notice.

**Personal & Household Support**
- Coordinate with household staff and vendors as needed.
- Handle high-discretion personal tasks and errands.
- Support schedule changes and coordination across personal commitments.

**Finance & Administration**
- Assist in monthly check-ins regarding cash flow timing, expenses, reimbursements, renewals, and filings.
- Review and improve recurring processes, software, and vendor contracts.

**Strategy & New Initiatives**
- Support quarterly planning sessions, OKRs, and strategic reviews.
- Research and evaluate new business or personal initiatives; assist in early-stage execution.
- Identify inefficiencies across life and business operations and propose practical solutions.

**Requirements**:

- Full-time availability during Eastern Time business hours.
- Flexibility to handle occasional urgent needs or quick turnarounds.
- **3-5+ years** as an Executive Assistant, Chief of Staff, or similar founder-support role.
- Experience coordinating across multiple departments or domains.
- Highly organized, proactive, and able to anticipate needs.
- Strong written and verbal communication skills.
- Discreet, reliable, and trustworthy with sensitive information.
- Familiarity with tools like Notion, ClickUp, Google Workspace, Slack (preferred).

**Bonus Points**
- Spanish fluency
- Experience with VIP event coordination or high-level hospitality
- Knowledge of real estate, operations, or family office environments
- Experience supporting high-performance entrepreneurs or executives

**Our Core Values**

We expect every team member — especially those closest to the CEO — to embody:

- **Extreme Ownership**:

- **Resourcefulness**:

- **Proactiveness**:

- **Continuous Improvement**:

- **Imperfect Action**

Pay: $18,000.00 - $27,500.00 per month

Work Location: Remote

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