Executive Assistant

We're a fast-growing digital marketing agency that manages tens of millions/mo in direct-response ad spend for awesome direct-to-consumer brands.**REQUIREMENTS**:- Excellent English communication skills, both written and spoken.- Familiarity with Notion for docs, notes & tasks- Excellent skills on Google Sheets and Docs- Client communication experience- Minimum 1 year experience as an Executive Assistant- Sales/ Marketing experience preferred**ESSENTIAL QUALITIES**:- Fantastic communicator- High degree of energy, self-motivation, and autonomy, with the ability to work independently and proactively.- A passion for organizing and creating order in a dynamic environment.- Strong desire for long-term commitment to the role and the organization.- Exceptional organizational skills, with a keen attention to detail and the ability to manage multiple priorities.- Demonstrable accountability and reliability in previous roles.- Extensive experience in administrative assistance, with a proven track record of success in supporting executives.**THE DAY-TO-DAY**:- Manage the executive's calendar, scheduling appointments, meetings, and events as needed.- Assist the executive with prioritizing tasks and projects, helping them stay focused and on track.- Take on tasks and responsibilities as needed to free up the executive's time and attention.- Maintain an organized system for documents, files, and other materials, ensuring easy accessibility for the executive.- Coordinate logistics for meetings, events, and travel arrangements as required.- Provide additional administrative support as needed, contributing to the smooth operation.- Communicate with internal and external individuals and companies on the executives behalf- Seamless coordination of internal and external stakeholder meetings. Ensuring next steps are clearly defined, communicated and executed- Manage multiple work streams under pressure- Work with the Partnerships team and various department heads to organize activities throughout the sales cycle- Act as the primary contact between inbound leads and Partnerships team- The bridge between Partnerships and Pilothouse’s various service departments- Conduct in-depth research on best in class DTC brands- Enhancing Pilothouse’s profile and establishing strong relationships with targeted clients- Opportunity to influence Pilothouse’s systems, services, and strategic roadmap to enable more business to be won- Assisting in building winning proposals with internal stakeholders- Support sales team, pursue new clients, and network with passion (and focus)**ABOUT THE POSITION**We are seeking an experienced Administrative Assistant to join our team and provide top-notch support to one of our busy executives.The working schedule is 8am to 4pm PST.**ABOUT PILOTHOUSE**We work with disruptive brands, big budgets, and make crazy ideas come to lifeOur model is built upon the core values of Alignment and Transparency, which means unlike traditional agencies that win by charging huge retainers, Pilothouse wins by delivering huge results.We are focused on building a team of hustlers who are passionate about the Direct-To-Consumer space and who are eager to learn and grow. We push each other to do awesome work and encourage team members to bring even the wildest ideas forward.Team culture is everything at Pilothouse. We have regular check-ins to discuss industry trends and new opportunities. You'll work with a team that has decades of marketing experience who want to learn from you just as much as you will from them.**APPLICATION INSTRUCTIONS** - friendly hint - don't miss this part ; )Kindly attach your resume in PDF format.- Along with your resume, please attach a cover letter in PDF format.We appreciate your time and thank all applicants for their interest, but will only be responding to shortlisted applicants.**BENEFITS****Perks for our online team members**:- Fun virtual events - we host company events to focus on fun and growth- Casual dress- Flexible work schedule**Job Types**: Full-time, Permanent**Experience**:- Executive Assistant: 1 year (required)Work Location: Remote