Executive Support Specialist

hace 23 horas

Ciudad de México, Ciudad de México TLNT & Spin Hire A tiempo completo
About the Role

We are seeking a highly organized and proactive Executive Support Specialist to join our team at TLNT & Spin Hire. As an Executive Support Specialist, you will play a crucial role in managing day-to-day administrative tasks, streamlining communication, handling project management, and offering operational support to our co-founders.

Key Responsibilities
  • Email Management: Manage and organize inboxes for both co-founders, reviewing and prioritizing emails based on importance.
  • Project Management Support: Assist with project management using Notion, creating, prioritizing, and tracking tasks and projects for the co-founders and team.
  • Research Support: Conduct research on vendors, software, industry trends, and competitive analysis to support business growth. Prepare reports and summaries from research findings, providing actionable recommendations for decision-making.
  • Travel and Scheduling: Manage calendars, coordinate schedules, and book travel arrangements, including flights, hotels, and dining reservations. Plan meetings, appointments, and team events, ensuring efficient time management and preparation.
  • Operational & Administrative Support: Assist in preparing presentations, reports, and documents as needed for internal and external meetings. Liaise with clients, vendors, and partners on behalf of the co-founders, ensuring seamless communication and task follow-ups. Oversee personal and professional tasks for the co-founders, including managing expense reports and handling confidential matters.
  • File and Data Management: Maintain and organize important documents, contracts, and digital files, ensuring they are easily accessible and up-to-date. Support the co-founders with data entry, document creation, and filing systems as needed.
Requirements
  • 3+ years of experience as an Executive Assistant or in a similar support role, ideally supporting senior executives or entrepreneurs.
  • Outstanding organizational and multitasking skills, with a strong attention to detail.
  • Proven ability to manage executive inboxes, project management tools (Notion experience is a must), and task delegation.
  • Excellent communication skills, with the ability to manage correspondence and project-related communication independently and professionally.
  • Strong research skills with the ability to analyze and present findings clearly and concisely.
  • Proactive, self-motivated, and able to work efficiently in a fast-paced, evolving environment.
  • Experience booking travel and handling complex logistics for busy executives.
  • Proficiency with Notion, Slack, Google Suite, and other productivity tools.
  • A high level of discretion and professionalism when handling sensitive information.
What We Offer
  • Competitive salary.
  • This is a full-time, long-term position.
  • The position is immediately available and requires entering into an independent contractor agreement with TLNT & Spin Hire.
  • Work from home.
  • Monday through Friday, 8am to 5pm (+/- 2 hour accepted) - PST.
  • Additional perks.

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