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Executive Support Specialist

hace 2 meses

Ciudad de México, Ciudad de México Elastyc A tiempo completo
About the Company

Elastyc is a pioneering platform that leverages advanced AI technology to connect job seekers with top companies. Our mission is to streamline the hiring process, ensuring that candidates' skills and experience are perfectly aligned with the roles they're interested in.

About the Position

We're representing a dynamic biotechnology company dedicated to developing innovative vaccines to combat bacterial diseases. This company is committed to creating solutions that protect people worldwide.

Job Summary

We're seeking an exceptional Executive Support Specialist to join our team. As a key member of our executive team, you'll be responsible for managing all aspects of our office operations while providing top-notch support to our field team.

Key Responsibilities
  • Communication: Effectively communicate with colleagues, supervisors, clients, and executives, ensuring clear and professional interactions at all times.
  • Time Management: Prioritize tasks and manage both your schedule and that of the executives you support, ensuring deadlines and commitments are met.
  • Attention to Detail: Stay organized, accurate, and efficient, with a keen eye for detail in all tasks, ensuring high-quality work.
  • Multitasking: Handle multiple tasks simultaneously, such as managing phone calls, updating databases, and responding to emails, all while maintaining focus and efficiency.
  • Problem Solving: Think quickly and find practical solutions when unexpected challenges arise.
  • Calendar Management: Manage complex calendars, which includes not only scheduling meetings but also anticipating and organizing tasks to ensure smooth day-to-day operations.
  • Project Management: Contribute to projects as a respected member of the team, utilizing strong project management skills to help ensure successful outcomes.
  • Computer Skills: Be proficient in common software tools, including Microsoft Office, and be able to quickly learn any other necessary technology or systems.
Requirements
  • Administrative experience: 1 year (Required)
  • Executive administrative support experience: 1 year (Preferred)
Language Skills:

Fluency in English is required.

Work Schedule:

Monday to Friday, 9:00 AM to 05:00 PM (EST). Weekends when needed.