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Administrative Support Specialist for General Management
hace 1 mes
At Alstom, we understand the intricacies of transport networks and what drives people. From high-speed trains, metros, monorails, and trams to turnkey systems, services, infrastructure, signalling, and digital mobility, we offer our diverse customers a broad portfolio in the industry. Our 80,000 colleagues worldwide are committed to greener and smarter mobility, connecting cities while reducing carbon and replacing cars.
We're seeking a full-time onsite Administrative Support Specialist for General Management in Mexico. This role offers a new challenge and an opportunity to apply your managerial expertise in a cutting-edge field. You'll work alongside competent, dynamic, and friendly teammates, assisting the General Management team in shaping the backbone of our organization.
Your key responsibilities will include:
- Acting as the point of contact between the Top Management
- Undertaking tasks such as receiving calls, taking messages, and routing correspondence
- Maintaining professional and personal agenda, arranging meetings and appointments, and providing reminders
- Producing reports, presentations, and briefs
- Developing and carrying out an efficient documentation and filing system
- Travel management: Creating and end-to-end managing of all travels in relation with the travel agency and management of VISA processes and expense claims
- Invoice management: Suppliers creation, purchase orders creation, and follow-up with suppliers and accounting department with managing expenses
- Supporting logistics organization for Executive & HR seminars
- Maintaining records related to grievances, performance reviews, and disciplinary actions
- Maintaining computer system by updating and entering data/Creating and distributing documents
- Serving as a point of contact with benefit vendors/administrators
- Take charge of all Purchase Requests, Purchase Orders including managing external vendor queries
We value passion and attitude over experience, so we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:
- 5+ years of related experience as an executive administrative assistant, senior executive assistant, or in another secretarial position
- Proficiency in MS Office with expertise in Word, PowerPoint, and Excel
- Confirmed experience in verbal and written business correspondence in both local language and English
- Full comprehension of office management systems and procedures
- Excellent organization & planning capabilities
- Discretion and confidentiality
- Excellent problem-solving, critical thinking, and communication skills
- Proactive and efficient responses to pressing issues and challenges
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
In this role, you'll collaborate with transverse teams and helpful colleagues, working with a high level of autonomy to support management in administration and coordination tasks. You'll progress towards a deeper understanding of general management and leadership within the industry, steering your career in whatever direction you choose across functions and countries. We also offer the opportunity to contribute to innovative projects.
As a global business, we're an equal-opportunity employer celebrating diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.
