Legal Support Specialist

hace 2 semanas

Texcoco de Mora, México CIMMYT A tiempo completo

About CIMMYT:

CIMMYT is a pioneering, non-profit, global organization committed to addressing future challenges today. It plays a vital role in enhancing the quantity, quality, and reliability of production systems and staple crops such as maize, wheat, triticale, sorghum, millets, and related crops through applied agricultural science, particularly in developing regions. By fostering robust partnerships, CIMMYT improves the livelihoods and resilience of millions of resource-limited farmers, striving for a more productive, inclusive, and sustainable agrifood system within ecological limits. As a key CGIAR Research Center, CIMMYT is dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resource management.

Position Overview:

CIMMYT is in search of a proactive, self-driven, and service-oriented individual for the role of Legal Assistant, tasked with implementing and supporting the ongoing processes of the Legal Department.

Key Responsibilities:

  • Assist in the Contract Life Cycle Management, including drafting, reviewing, negotiating, amending, releasing, and managing contracts and agreements with various entities.
  • Conduct contract management tasks such as document reception, verification, follow-up, and preparation of signatures.
  • Manage control desk activities, including ticket assignment, follow-up, and processing.
  • Support the development, updating, and implementation of processes, practices, guidelines, and procedures to enhance the efficiency and effectiveness of the legal team.
  • Facilitate the implementation and rollout of Legal Department tools aimed at streamlining workflow automation.
  • Maintain and enhance processes, procedures, and tools that ensure timely and accurate service delivery to clients, focusing on continuous improvement of Contract Life Cycle processes.
  • Prepare meeting agendas, attend meetings, take minutes, and track action items to ensure follow-up.
  • Coordinate with Procurement for service requests, purchases, and maintenance of departmental supplies.
  • Monitor the maintenance needs and checks of vehicles assigned to the Department.
  • Assist in preparing lists, status charts, and managing data relevant to the Department.
  • Support the organization and curation of agreements and document databases.
  • Provide high-level support for stakeholders requiring data input, searches, and updates.
  • Manage and track a significant volume of tasks and projects.
  • Participate in optimizing legal service processes and guidelines.
  • Ensure diligent follow-up on assigned matters, utilizing dashboards and KPI monitoring tools for progress updates.
  • Perform any additional tasks as assigned by the supervisor.

Qualifications:

  • A bachelor's degree in law, administration, or a related field is required.
  • A minimum of 3 years of experience in similar roles or activities is essential.
  • Proficiency in English and Spanish is mandatory, with a minimum C1 score on the English test as per CEFR.
  • Strong computer skills are required, particularly in Microsoft Office and Adobe Acrobat, with a willingness to learn new software.
  • Excellent organizational, writing, research, and communication skills are necessary, including the ability to convey legal concepts to non-legal stakeholders.
  • A sense of urgency and commitment to responsibilities and deadlines is crucial.
  • Competencies such as Proactivity, Communication, Problem-solving, Achievement Orientation, Flexibility, Multi-Cultural Awareness, Teamwork, Time Management, and Collaboration are highly valued.

Benefits:

CIMMYT offers a competitive remuneration package along with support for ongoing professional development. In addition to the standard provisions of Mexican Labor Law, our benefits package includes a year-end bonus, vacation premium, life and medical insurance, supermarket coupons, a savings fund, and social benefits.

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