Board Support Specialist
hace 2 meses
CIMMYT is seeking a highly organized and detail-oriented professional to join our Legal Department as a Board Support Specialist. This role will provide critical support to the Contract Life Cycle Management and Board of Trustees meetings.
Key Responsibilities- Provide support to the Contract Life Cycle Management, including drafting, review, negotiation, amendment, release, quality control, management, contracts, and agreements entered by CIMMYT with national and international entities.
- Assist the General Counsel in preparing, coordinating, and managing board meetings, including drafting agendas, preparing meeting materials, and ensuring timely communication with board members.
- Maintain and organize all board-related documents, including minutes, resolutions, and reports, ensuring accuracy and confidentiality.
- Provide assistance to the General Counsel in the Board of Trustees meetings, including logistics, travel arrangements, hospitality arrangements, and providing administrative support.
- Prepare agendas and attend meetings, take minutes, capture action items, and ensure follow-up and prep information for participants.
- Liaise with Procurement to process the Department's requests for services, purchases, and requisitions of supplies.
- Assist with the preparation of lists, status charts, and data management integral to the Department.
- Support the curation of agreements and other document databases.
- Maintain a high level of support for stakeholders requiring input, search, and update data and information.
- Manage and track a high volume of tasks and projects, ensuring deadlines are met and priorities are maintained.
- Participate in the ongoing optimization of legal service processes and guidelines, contributing to improved efficiency and effectiveness.
- Ensure proper follow-up on assigned tasks, track progress daily using provided dashboards and KPI monitoring tools, and prepare progress updates for relevant stakeholders.
- Bachelor's degree in law.
- At least 4 years of experience working with a Board of Directors and/or Corporate Governance Body or similar roles.
- Strong organizational skills that reflect an ability to organize and prioritize work in a setting with frequent and rapid priority and assignment changes and additions coming from multiple sources in a fast-paced environment.
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Proficiency in English and Spanish.
- Proficient computer skills (at a minimum: Microsoft Office, Zoom, and Adobe Acrobat) and willingness to learn/master other programs and software as necessary.
- Excellent organizational, writing, research, and communication skills, including the ability to communicate legal concepts to lay stakeholders.
- The candidate must exhibit a sense of urgency and commitment to his responsibilities and deadlines.
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