Administrative Coordinator

hace 1 semana


Xico, México Integration Consulting A tiempo completo

We believe our **Mexico office** is a unique hub for entrepreneurial spirit, dynamic energy, and innovative thinking. As a key member of our Integration Consulting team, you will be part of a collaborative environment that fosters flexibility, proactivity, and a willingness to tackle any challenge. Our office is backed by the experience, success, and resources of a successful international consultancy, providing a powerful and exciting combination.

Our core values drive everything we do. We were founded on the principle that respect, honesty, and cooperation are not just good for business, but fundamental to sustainable professional relationships.

**Key Responsibilities:**

As an **Administrative Coordinator**, you will support the corporate/administrative needs of our Mexico Operation, including:

**Office Management:**

• Act as the primary point of contact for all employees and visitors to our office

• Oversee office standards for smooth operations, facilities, maintenance, and ensure health & safety standards

• Liaise with building management, suppliers, and other third parties

• Manage Directors' and Partner's agendas/appointments, as needed

• Provide administrative support, including scheduling appointments, planning meetings and events, managing travel arrangements, and handling travel expenses, timesheets, and invoices

• Maintain the kitchen and other supply areas fully stocked

• Coordinate invoices and petty cash and handle the office budget

• Coordinate agendas, gifts, etc. for visitors

• Coordinate with IT support (troubleshooting, managing 3rd parties)

**Marketing:**

• Coordinate all marketing activity in our office, including relationships with third-party providers

• Provide Marketing Area support with tasks such as printing materials for events, conferences, or workshops, organization of internal and external events

**Key Skills and Experience:**

• Experience working in an administrative role (2 years minimum)

• Advanced English

• Good communication skills, interpersonal abilities, and a positive attitude

• Proactive, self-motivated, and able to work on own initiative as well as with a team

• Excellent organization and time management skills with an ability to prioritize and handle multiple tasks and shift priorities

• Familiarity with office environment and procedures

• Advanced working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and Microsoft Teams

• Excellent attention to detail and willingness to learn

• Initiative and ability to work autonomously

**Requirements:**

• Ability to commute/relocate to 11000, Ciudad de México, CDMX

• Experience as an Administrative Analyst or Executive Assistant (2 years minimum)

• Fluency in English

**Work Environment:**

In-person, Full-Time


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