Executive Engagement Coordinator

hace 4 semanas


Xico, México Spencer Stuart A tiempo completo
Job Summary

We are seeking an experienced Executive Engagement Administrator to provide administrative and project support to our executive search consultants and practices.

Key Responsibilities
  • Close out completed searches and organize all material associated with the search in accordance with audit requirements.
  • Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches.
  • Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements.
  • Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.
  • Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, EEA mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis.
Requirements
  • Minimum of 5-7 years of experience as an Executive Assistant or comparable position.
  • Experience in a professional services environment is preferable.
  • Minimum of 1-2 years of experience working within a global organization, ideally in teams across LATAM and Americas.
  • Cultural savviness/openness; ability to adapt to, and collaborate with, multiple country and regional cultures.
  • Strong project coordination/management skills.
  • Experience coordinating complex logistics and projects with multiple stakeholders.
  • Excellent written and verbal communication skills.
  • Experience communicating with stakeholders at the board, c-suite, and senior executive levels.
  • Excellent proofreading skills, including reading for content and messaging.
  • Expert user of Office Applications (Word, Excel, PowerPoint and Outlook).
  • Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more.
  • An undergraduate degree is preferred.
Capabilities
  • Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and participants with the highest degree of professionalism at all times.
  • Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with competing priorities and abbreviated timelines that involve team members with varying communication and execution styles.
  • Quality: Demonstrate ethical, sound professional practices and persona.

Spencer Stuart is a leading executive search firm that provides a range of services to help organizations find and develop their top talent. We are committed to delivering exceptional results and building long-term relationships with our clients and candidates.



  • Xico, México Link Worldwide A tiempo completo

    Job OverviewWe are seeking a highly organized and skilled Executive Merchandise Coordinator to join our team at Link Worldwide. As an integral part of our in-market team, you will play a crucial role in supporting the delivery of our major outsourced marketing services contract.


  • Xico, México Placement International A tiempo completo

    Your Role:We are seeking a highly skilled and results-driven Executive Placement Coordinator to join our team at Placement International. As a key member of our recruitment team, you will be responsible for representing our company in a professional manner and promoting our brand values diligently.**Estimated Salary:** $60,000 - $80,000 per annum**Job...


  • Xico, México Robert Bosch Group A tiempo completo

    At Robert Bosch Group, we shape the future of mobility solutions, consumer goods, industrial technology, and energy and building technology. If you're passionate about making a difference in people's lives, this role may be for you. Job OverviewThis position involves providing executive support and administrative services of a confidential nature to senior...


  • Xico, México Aecom A tiempo completo

    About the RoleAECOM is seeking an experienced Executive Operations Coordinator for employment in Bogota, Colombia. This position will be responsible for providing administrative support to the project team, ensuring seamless coordination of project activities, and maintaining accurate records.Key ResponsibilitiesManage and coordinate administrative tasks,...


  • Xico, México Groupe Limagrain Holding A tiempo completo

    Job Summary: We are seeking a skilled Customer Engagement Coordinator, Americas to join our team. In this role, you will be responsible for bringing customer insights into our commercial approach and championing the translation of customer needs into tangible actions.Main Responsibilities:• Activating tool and process usage, including CRM, Launching Plan,...

  • Marketing Coordinator

    hace 4 semanas


    Xico, México Foreo A tiempo completo

    **Marketing Coordinator**At Foreo, we are a leading beauty-tech company that's always looking for innovative ways to grow and improve. As a Marketing Coordinator, you will play a key role in helping us achieve our goals by managing our marketing campaigns, creating engaging content, and building strong relationships with our...

  • Event Coordinator

    hace 3 semanas


    Xico, México Opal Group A tiempo completo

    Event Coordinator Job DescriptionOpal Group is seeking an experienced Event Coordinator to assist in the production of high-quality live conferences.Key Responsibilities:Establish and maintain relationships with industry professionals, senior executives, and media.Manage conference logistics, including travel, transportation, and shipping arrangements.Liaise...

  • Recruiting Coordinator

    hace 4 semanas


    Xico, México Gigamon A tiempo completo

    Gigamon, a leader in network visibility and analytics, is seeking a skilled Recruiting Coordinator to join their team. As a coordinator, you will play a critical role in bolstering talent branding and engagement efforts. Your responsibilities will include assisting in recruitment events, meet-ups, and other activities to promote the company's image and...

  • Operations Coordinator

    hace 6 días


    Xico, México Gas Power Americas A tiempo completo

    **Job Overview**Gas Power Americas is seeking an experienced Operations Coordinator to join our team. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our office and providing administrative assistance to our business leaders.**Estimated Salary:** $60,000 - $80,000 per year, depending on experience.**Key...

  • Account Coordinator

    hace 1 mes


    Xico, México Z953 A tiempo completo

    Account Coordinator Opportunity in MexicoAt Stingray, we're a dynamic company that values creativity, collaboration, and innovative technology. We're seeking an Account Coordinator to join our team in Mexico City.Key Responsibilities:Assist Account Managers and Account Executives with daily tasks, including order processing, tracking, and content...


  • Xico, México Essity A tiempo completo

    **About the Role**We are seeking a Commercial Training Coordinator Latam to coordinate and implement all Commercial Training and Loyalty Strategy initiatives for both end customers and distributors. This role is responsible for ensuring effective business operation and contributing to increasing sales.**Key Responsibilities**:- Designing, developing, and...


  • Xico, México Icon Plc A tiempo completo

    At Icon Plc, we're driven by a passion to advance and improve patients' lives. Our diverse teams enable us to become a better partner to our customers, and we're committed to delivering excellence at every touch-point.We foster an inclusive environment where everyone feels valued and empowered to make a meaningful impact. As a Clinical Research Coordinator -...


  • Xico, México Wizetalent A tiempo completo

    **About Wizetalent**We are a forward-thinking firm dedicated to empowering entrepreneurs and helping them build successful businesses. Our mission is to provide expert guidance, resources, and support throughout their entrepreneurial journey.At Wizetalent, we foster a dynamic work environment that promotes growth, development, and well-being. We offer an...

  • Project Coordinator

    hace 2 semanas


    Xico, México Hooman A tiempo completo

    Project Coordination RoleHooman is looking for a skilled Project Coordinator to support the executive team and project management team in ensuring the smooth operation and efficient execution of project activities and office activities.Key Responsibilities:Provide administrative support to the executive team, including organizing travels, meetings, and...


  • Xico, México Citi A tiempo completo

    Job PurposeThe ESCalation Oversight Coordinator position implies collaborating in the design, implementation and oversight of a sustainable Citibanamex-wide Escalation Oversight and Reporting process and tool to promote and further support timely identification of breaches, adequate escalation documentation, effective risk mitigation, assess relevant...


  • Xico, México Novartis A tiempo completo

    About the RoleThe Executive Director of Operational Excellence is responsible for leading the business operations function within Scientific Operations at Novartis.This role involves leading a team of 2-4 direct reports with global locations, executing purchase order management for Scientific Operations. This includes vendor onboarding, third-party risk...


  • Xico, México Warner Bros. Discovery A tiempo completo

    Job Title: Digital Operations CoordinatorAbout the Role:We are seeking a skilled Digital Operations Coordinator to join our team at Warner Bros. Discovery. In this role, you will assist in the execution and delivery of digital advertising campaigns for our portfolio of websites.Key Responsibilities:Executor of all client campaigns: order reception and...


  • Xico, México Ericsson A tiempo completo

    **About this role**:We are seeking a highly motivated and creative Individual to support our Internal Communications efforts across our Customer Unit LATAM North.As an Internal Communications Coordinator, you will have the opportunity to work on a variety of different engagement and internal communications fields, including event planning, content...


  • Xico, México Cisco Systems A tiempo completo

    About UsCisco Systems is a leading technology company that has been empowering an inclusive future for all.Job Description:We are seeking a highly skilled Senior IT Project Coordinator to join our team in Mexico. As a Senior IT Project Coordinator, you will be responsible for overseeing technical implementation projects to ensure seamless deployment and...

  • French Speaking Panel

    hace 2 semanas


    Xico, México M3Eu A tiempo completo

    About M3 Global Research:M3 Global Research is a leading market research provider, and we are seeking a highly motivated and organized French speaking panel recruitment coordinator to join our team. As a panel recruitment coordinator, you will play a critical role in managing our French speaking panel, recruiting new participants, and ensuring seamless...