Executive Engagement Coordinator
hace 4 semanas
We are seeking an experienced Executive Engagement Administrator to provide administrative and project support to our executive search consultants and practices.
Key Responsibilities- Close out completed searches and organize all material associated with the search in accordance with audit requirements.
- Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches.
- Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements.
- Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.
- Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, EEA mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis.
- Minimum of 5-7 years of experience as an Executive Assistant or comparable position.
- Experience in a professional services environment is preferable.
- Minimum of 1-2 years of experience working within a global organization, ideally in teams across LATAM and Americas.
- Cultural savviness/openness; ability to adapt to, and collaborate with, multiple country and regional cultures.
- Strong project coordination/management skills.
- Experience coordinating complex logistics and projects with multiple stakeholders.
- Excellent written and verbal communication skills.
- Experience communicating with stakeholders at the board, c-suite, and senior executive levels.
- Excellent proofreading skills, including reading for content and messaging.
- Expert user of Office Applications (Word, Excel, PowerPoint and Outlook).
- Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more.
- An undergraduate degree is preferred.
- Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and participants with the highest degree of professionalism at all times.
- Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with competing priorities and abbreviated timelines that involve team members with varying communication and execution styles.
- Quality: Demonstrate ethical, sound professional practices and persona.
Spencer Stuart is a leading executive search firm that provides a range of services to help organizations find and develop their top talent. We are committed to delivering exceptional results and building long-term relationships with our clients and candidates.
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