Executive Support Specialist

hace 1 mes


Tlalnepantla, México Momentive A tiempo completo
About the Role

We are seeking an experienced and organized Executive Support Specialist to join our team. This individual will provide administrative support to our executive team, ensuring seamless coordination and execution of tasks.

Responsibilities
  • Administrative Requests and Queries:
    • Respond promptly to inquiries from senior managers.
    • Assist with a variety of administrative tasks, such as scheduling appointments and managing calendars.
  • Appointment Management:
    • Organize and schedule appointments for internal and external parties.
    • Coordinating meetings and events, including logistical arrangements.
  • Communication:
    • Serve as the primary point of contact for internal and external clients.
    • Manage large MS Team meetings.
  • Document and Report Preparation:
    • Assist in the preparation of documents, presentations, and reports.
    • Manage revisions and proofread documents.
    • Provide support for translations between English and Spanish.
  • Travel Arrangements & Expense Reports:
    • Book, confirm, and change domestic and international travel arrangements.
    • Support the procurement of Business Visas and travel documents.
    • Submit and reconcile expense reports.
  • Purchasing:
    • Assist with vendor management, creating purchase requisitions, and processing invoices.
Requirements
  • A minimum of 5 years of experience as an Executive/Administrative Assistant or Office Manager/Assistant.
  • Strong proficiency in Microsoft Office Suite, with emphasis on Word, PowerPoint, Excel, and Teams.
  • Excellent time management skills and ability to prioritize effectively.
  • Demonstrated commitment to maintaining confidentiality.
  • Strong attention to detail and adept problem-solving skills.
  • Excellent written and verbal communication skills.
  • C2 level proficiency in Business English required; C1 preferred.
  • Multi-lingual capabilities (Spanish and English).
What We Offer

Momentive offers a competitive salary, estimated at $65,000 - $90,000 per year, depending on experience. Additionally, we provide total rewards and development programs that value your well-being and foster a strong sense of belonging. Our inclusive culture provides diverse career opportunities to help you unleash your full potential.



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