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Executive Support Specialist

hace 2 meses

San Cristóbal de las Casas, Chiapas, México Texas Theory A tiempo completo
Executive Assistant Role at Texas Theory

We are seeking a highly skilled and organized Executive Assistant to join our team at Texas Theory. As an Executive Assistant, you will provide administrative support to our C-Suite executives, ensuring the smooth operation of their offices.

Key Responsibilities:
  • Calendar Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements for our executives.
  • Communication: Serve as the primary point of contact between executives and internal/external stakeholders, ensuring seamless communication and collaboration.
  • Meeting Coordination: Organize and prepare materials for executive meetings, including agendas, presentations, and minutes.
  • Project Management: Assist in managing and tracking executive-level projects, ensuring timely completion and meeting deadlines.
  • Document Management: Prepare, edit, and maintain documents, reports, and presentations, handling confidential information with discretion.
  • Event Planning: Coordinate and manage executive events, conferences, and corporate functions, ensuring seamless execution.
  • Office Management: Oversee the administrative functions of the executive office, including ordering supplies and managing office logistics.
  • Relationship Building: Cultivate strong relationships with internal teams and external partners, facilitating communication and collaboration.
  • Problem-Solving: Proactively address issues and provide solutions to ensure the smooth operation of the executive office.

Requirements:

  • English language proficiency (required)
  • Ability to work independently and as part of a team
  • Excellent communication and organizational skills
  • Proficiency in Microsoft Office and Google Suite

Work Arrangements:

  • Remote work arrangement

Language: English (required)

Work Location: Remote