Executive Assistant

hace 2 semanas

Desde casa, México Alexa Translations A tiempo completo

**About Us**

Alexa Translations is a leading translation’s service provider that helps the world’s largest and most prestigious legal, financial and government industries with translation solutions that elevate the way they do business. Since 2002, we have grown our reputation by forging long-term relationships built on trust. Helping our clients reach their business goals is the foundation of our success.

**Position Summary**

This position will provide confidential executive-level administrative and professional support to the CEO, VP of Client Success, and Sr. Director of Business Development, and ad hoc support to various business entities.

The role requires an individual who is professional, flexible, and functions at a very high level in a hybrid/remote work environment.

**Principle Responsibilities and Duties**
- Answering incoming calls from the general phone line and directing clients to the appropriate/right team member.
- Provide implementation support for the Executive team, such as conducting research on sales leads, setting up client appointments, preparing webinar slide decks, and proposal preparation.
- Assisting with the logistics, facilitation, and scheduling of meetings and events, including technical support and the preparation of presentations.
- Conducting research and creating reports on various topics based on the needs of the management team.
- Completing various administrative tasks, including travel bookings, distributing mail, arranging couriers, paying invoices, submitting and reviewing team expense reports, procedure documentation, and ordering office supplies.
- Responsible for the day-to-day operations/maintenance of the Toronto Office.

**Qualifications**

**Education**:

- College diploma, university degree, or equivalent
- Fluency in English - both written and spoken
- Being bilingual in English and French is a plus

**Experience and Proficiencies**:

- 2-4 years of administrative experience working in a law office or corporate environment.
- Calendar management and scheduling experience.
- Superior organizational skills and attention to detail - able to work on multiple projects simultaneously, meeting tight deadlines, managing changing priorities, and working under pressure.
- Experience dealing with middle managers and senior managers
- Comfortable on the phone with ability to provide thoughtful, friendly and professional customer service
- Proficient in Microsoft Suite (Word, Excel, Powerpoint) and Google Suite (Gmail, G-drive)
- Ability to work independently and as part of a team.
- Excellent written and verbal communication skills in English

**Skills and Abilities**:

- Superior organizational skills - able to work on multiple projects simultaneously, meeting tight deadlines, managing changing priorities, and working under pressure.
- Very strong work ethics and interpersonal skills essential to develop trusted relationships.
- Organized, analytical, and methodical with strong attention to detail.
- Excellent written and verbal communication skills

**Hours of Work**
- Alexa Translations hours of operation are 9:00 am - 5:30 pm Monday to Friday.
- The Business Development Coordinator position will require additional hours of operation and flexibility to be successful in this role.

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