Executive Assistant to the CEO

hace 14 horas


Ciudad de México, Ciudad de México Boldr Impact A tiempo completo
About Boldr Impact

Boldr Impact is a global B-Corp dedicated to delivering exceptional client experiences while creating access to dignified, meaningful work in communities worldwide. Our team is united by a shared desire to connect diverse individuals with common values for bold impact.

Job Summary

We are seeking a highly skilled and detail-oriented Executive Assistant to provide comprehensive administrative support to our CEO and COO. This role will play a pivotal part in managing the executives' calendars, handling communication, preparing documents, and overseeing office management tasks.

Key Responsibilities
  • Calendar Management: Manage and organize the CEO's and COO's calendars, scheduling meetings across multiple time zones, and optimizing their schedules.
  • Meeting Coordination and Logistics: Arrange logistics for internal and external meetings, including venue bookings, technology setup, and preparation of meeting materials.
  • Travel Arrangements: Plan and organize detailed itineraries for domestic and international travel, including flights, accommodation, transportation, and meeting schedules.
  • Personal Administrative Support: Provide comprehensive support to the CEO and COO, including personal errands, tasks, and activities to allow them to focus on strategic decision-making.
  • Ad-Hoc Project Management: Responsible for ad-hoc projects and driving these initiatives to completion.
  • Confidentiality Maintenance: Handle sensitive information with a high degree of confidentiality and discretion.
  • Culture and Team Liaison: Foster a positive work environment and culture by bridging communication between the Executives and team members across different countries and departments.
  • Event Planning and Coordination: Work in tandem with the Chief of Staff to organize company-wide events, summits, retreats, and other significant gatherings.
  • Proactive Leadership and Influencing: Push the executives to take action, make decisions, and prioritize tasks effectively.
  • Reporting and Documentation: Prepare and provide regular reports on the CEO's and COO's activities, upcoming commitments, and potential issues to the Chief of Staff.
Requirements
  • Detail-oriented, organized, and data-driven.
  • A self-starter who is eager to take on responsibilities, seek out new ways to assist, and continuously improve support strategies.
  • A team player who is willing to collaborate, support team members, and contribute positively to the company culture and team morale.
  • Capable of asserting yourself when necessary, while maintaining a respectful and professional demeanor.
  • Quick to take ownership and accountability of your mistakes.


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